Executive Assistant

Executive Assistant

We are looking for an executive assistant to support leadership within a real estate property and facilities management environment in Brooklyn, New York. This long-term contract opportunity is ideal for someone who excels at keeping schedules organized, coordinating executive-level logistics, and ensuring day-to-day operations run smoothly. The role requires strong attention to detail, sound judgment, and the ability to manage competing priorities in a fast-paced setting.

Responsibilities:

• Manage complex executive calendars, prioritize appointments, and resolve scheduling conflicts to keep leadership on track.
• Organize domestic and, when needed, broader travel logistics, including itinerary planning, reservations, and related coordination.
• Support meeting preparation by arranging executive sessions, confirming attendees, and ensuring materials are ready in advance.
• Serve as a central point of coordination for leadership activities, helping align schedules, communications, and administrative needs.
• Track time-sensitive commitments and follow up on outstanding items to help maintain momentum on key priorities.
• Handle a range of administrative tasks with discretion, accuracy, and a high level of professionalism.