Administrative Assistant, Gardens

Administrative Assistant

CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive. We take a comprehensive approach by offering more than 180 integrated programs in:
Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach more than 72,000 individuals and families each year at our 100 locations, including 10,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe.

Over 85% of our families live in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today.

CAMBA GARDENS is a 209 unit supportive/affordable housing development located in the East Flatbush section of Brooklyn. CAMBA Housing Ventures (CHV), the housing development subsidiary of CAMBA, developed these units. 146 of these units are set aside for formerly homeless individuals and families. 117 units are for Population I individuals, chronically homeless single adults who suffer from Serious and Persistent Mental Illness or who have a co-occurring Mental Illness and Chemical Addiction (MICA).

15 units are for Population III individuals, chronically homeless single adults who have a substance abuse disorder that is the barrier to independent living and who also have a disabling clinical condition. 14 units are for Population V chronically homeless families, in which the head of household suffers from a substance abuse disorder, a disabling medical condition or HIV/AIDS. CAMBA provides on-site case management and supportive services in addition to 24/7 security.

The Administrative Assistant reports to the Program Manager and is located at 690-738 Albany Ave, Brooklyn, New York 11203. The Administrative Assistant's responsibilities include:

• Maintaining professional relationships with clients and client confidentiality.
• Complying with any and all Federal, State, City and CAMBA security and privacy policies intended to protect the security and privacy of individually identifiable health information.
• Greeting visitors/clients, determining nature of business, and announcing visitors to appropriate personnel.
• Providing callers with answers to questions about the organization (i.e.
  
  -address, fax #, directions, etc.).
• Composng, typing and sending general correspondence, memos, reports and marketing materials (via e-mails, faxing, interoffice mail, etc.).
• Coordinating and scheduling meetings, conference calls, preparing agendas, reserving and preparing meeting rooms/facilities.
• Recording, typing and distributing minutes of meetings.
• Entering data into automated management information system.
• Registering department staff for training and coordinating travel needs for department.
• Ensuring that fax and copy machines are in working condition.
• Monitoring, troubleshooting, and tracking all office equipment maintenance issues.
• Scheduling all office equipment repairs, and servicing as needed.
• Preparing, submitting and tracking all MIS requests for assistance.
• Posting, monitoring and securing information on all employee and/or client bulletin boards.
• Providing purchasing/procurement support (i.e.
  
  -reconcile purchase orders and invoices).
• Ensuring that the communal area is clean.

Minimum Education /Experience

Required:

• High School Diploma or G.E.D. and/or equivalent experience.

Other Requirements:

• Proficient experience using Microsoft Office software and knowledge of databases.
• Must be fingerprinted and obtain "Criminal History Check "(CHC) with Justice Center for the Protection of Vulnerable People with Special Needs Ability to maintain fingerprint clearance throughout the duration of employment.
• As a Mandated Reporter, you must immediately report suspected incidents/cases abuse and neglect to the Vulnerable Persons Central Register (VPCR) Hotline at and complete a CAMBA Incident Report.
• Experience working with the Seriously and Persistently Mentally III…