Administrative Assistant

Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office operations for a non-profit organization in Brooklyn, New York. This long-term contract position is ideal for someone who communicates effectively, manages competing priorities with care, and keeps administrative processes running smoothly. The role requires strong attention to detail, dependable follow-through, and confidence working with phone, email, scheduling, and standard Microsoft Office tools.

Responsibilities:

• Manage incoming and outgoing communications, including phone calls and email messages, while providing courteous and timely support.
• Coordinate calendars and arrange appointments to help maintain efficient scheduling across day-to-day activities.
• Enter, update, and maintain records with accuracy to support administrative and operational needs.
• Prepare, format, and revise documents, spreadsheets, presentations, and correspondence using Microsoft Office applications.
• Serve as a detail-focused point of contact for internal and external inquiries, delivering responsive customer service.
• Track administrative tasks and follow up on outstanding items to ensure deadlines and requests are handled promptly.
• Support general office organization by maintaining files, monitoring routine activities, and assisting with related clerical duties.