Administrative Secretary

Job Title

Under the supervision of the Director, performs reception and secretarial duties and functions as back up to the Administrative Assistant.

Provide professional telephone and office reception. Screen calls and walk-ins regarding basic client information such as name and address, initial pre-screening. Transfer telephone calls, take messages. Greet clients and guests and direct them to appropriate person or meeting place. Keep track of appointments for the office (clients, groups, agency meetings); set up and clean-up for meetings. Handle and distribute deliveries made to the building (mail, supplies, and donations).

Perform all clerical duties which include, but are not limited to the following: handle incoming and outgoing correspondence, type and prepare client and agency related correspondence (letters, memos), copying, filing, faxing, create and edit agency forms. Perform data entry for the program database. Maintain professional appearance of the reception office and waiting room.

High School Diploma or GED. Business experience including office clerical, data entry and basic accounting required. Capacity to handle multiple tasks at one time: typing, phone and clerical duties. Ability to be flexible and use discretion. Ability to work flexible hours, including weekends, evenings according to the needs of program operation. Must be able to lift up to 25 pounds. Frequent standing, sitting, talking, reading, writing, and hearing.

Bilingual Spanish/English preferred.

We offer competitive salary and excellent benefits including:
Generous time off (Vacation/ Personal Days/ Sick Days/ Paid Holidays annually) Medical, Dental, Vision, Retirement Savings with Agency Match, Transit, Flexible Spending Account, Life insurance, Public Loan Forgiveness Qualified Employer, Training Series and other additional voluntary benefits.