Administrative Assistant

Position Overview

SCOPE OF ROLE:

The Administrative Assistant will be the first point of contact/face/front line of our program. In addition to clerical duties you will be called upon to engage and assist with program participants/individuals we serve. As a member of S:

US you are committed to acting with integrity, as demonstrated by treating people consistently, honestly and fairly to help them achieve their own goals and the goals of the agency.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing and arranging for deliveries

Exercise discretion in handling sensitive information as required by HIPPA and Agency guidelines

Handle all internal and external communications using phone, email, and written.

Handle phone system with multiple lines

Coordinate with internal and external stakeholders including staff, clients, visitors, and vendors

Arrange, schedule and coordinate office calendar

Prepare and edit communications, presentations and other documents

Database management including but not limited to data entry into Excel and Electronic Health Records (EHR) systems

File and retrieve documents and reference materials

Provides timely, accurate and clear documentation according to established policies and procedures

Handles completing demands by responding effectively to challenges, deadlines, and emergencies

Responds to consumer needs promptly, accurately and with courtesy and respect

Represents the organization in a positive and appropriate manner to outside resources

Supports the mission and values of SUS and draws attention to behavior that undermines group effectiveness or is inconsistent with core values

Additional duties as assigned

REQUIRED

EDUCATION AND EXPERIENCE:

• HSD or equivalent required
• A minimum of one-year experience in an administrative setting
• Some knowledge/experience working in the social service or related field is preferred
• Computer literate in Microsoft suite, skill sets in Word, Excel, and Outlook

PREFERRED

QUALIFICATIONS & SKILLS:

• College or continuing education preferred
• Bilingual English/Spanish speaking preferred

S:

US IS AN EQUAL OPPORTUNITY EMPLOYER

Join a team of employees who cares about the wellbeing of others. We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement.

S:

US is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. S:

US is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use of services animals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact the Director of Benefits & Compensation at My Medical Leave .