Office Manager

The Staff Pad has partnered with Cadogan Tate, a global leader in fine art logistics, storage, and transportation, to identify an organized, professional, and service-oriented Office Manager for their New York location.

This role combines office leadership, front-of-house management, client service, and operational coordination. As the first point of contact for clients, vendors, and visitors, you'll play a key role in creating a seamless and professional experience while supporting the day-to-day operations of a fast-paced logistics business. Based on the job description provided by Cadogan Tate.

• Oversee daily office operations and administrative workflows
• Manage office supplies, inventory, and vendor coordination
• Maintain organized records, files, and documentation systems
• Support process improvements to increase efficiency and productivity
• Assist leadership with administrative projects and operational support
• Ensure accurate completion of digital documentation and records

• Serve as the primary point of contact for visitors, clients, and vendors
• Welcome guests and provide a professional, customer-focused experience
• Manage incoming calls, emails, and general inquiries
• Maintain a clean, organized, and professional reception area
• Coordinate visitor check-in procedures and office access requirements
• Support front desk operations and uphold exceptional service standards

• Route inquiries to appropriate departments efficiently
• Coordinate schedules, deliveries, and collections with operational teams
• Maintain warehouse and office calendars
• Assist with communication between Account Managers, warehouse personnel, and leadership teams
• Ensure documentation related to scheduling and operations is completed accurately

• Assist with data entry and record management within company systems
• Organize and distribute documentation across departments
• Support client service and administrative teams during peak periods
• Coordinate internal activities and office logistics
• Provide ongoing support to management and staff

• Previous office management, administrative, customer service, or reception experience
• Strong organizational and multitasking abilities
• Exceptional verbal and written communication skills
• Professional phone etiquette and client-facing presence
• Experience working in fast-paced environments with competing priorities
• Strong attention to detail and accuracy
• Proficiency with Microsoft Office Suite
• Experience with CRM, logistics, or operational software is a plus
• Ability to build relationships across teams and departments

• Professional, polished, and customer-focused
• Highly organized with excellent time management skills
• Proactive problem solver who can work independently
• Comfortable balancing administrative, operational, and front-facing responsibilities
• Adaptable team player who thrives in a collaborative environment
• Passionate about delivering exceptional service and maintaining operational excellence

• Join a globally recognized leader in fine art logistics
• Stable, full-time opportunity with long-term growth potential
• Collaborative and professional work environment
• Diverse responsibilities that combine administration, operations, and client service
• Opportunity to work alongside industry-leading professionals
• Play a key role in supporting high-value clients and world-class service delivery

If you're an organized, service-oriented professional who enjoys managing operations, supporting teams, and creating exceptional client experiences, we'd love to hear from you.