Office Manager

OFFICE MANAGER Job Description | Chase Office Furniture

Department

Operations / Administration Reports To Leadership / Operations Location Brooklyn  Navy Yard, New York City (In-office)
Employment Full TimeHours8 to 4 pm Compensation Competitive hourly rate | Based on experience

ABOUT CHASE OFFICE FURNITURE

Chase Office Furniture (Chase Office Supplies LTD) is a contract office furniture dealer with more than 50 years of service in New York City. Operating from the Brooklyn Navy Yard, we serve institutional clients including the NYC Department of Education, the School Construction Authority, government agencies, and nonprofits across the five boroughs. Our team of 25 professionals manages the full project lifecycle — from product sourcing and procurement through warehousing, delivery, and installation.

POSITION SUMMARY The Office Admin / Office Manager supports the day-to-day administrative and operational functions that keep Chase running smoothly. This role touches onboarding coordination, vendor management, scheduling, fleet administration, contract tracking, and internal office support. The right person is organized without needing heavy supervision, proactive about spotting and closing gaps, and comfortable creating structure in a fast-moving environment.

KEY RESPONSIBILITIES Onboarding & Offboarding Coordination Prepare onboardinglogisticsfor new hires — checklists, workspace setup, day-one scheduling.

Coordinate email and system account setup with the IT vendor (MSI).Support badge, building pass, and equipment readiness ahead of start dates.

Manage offboardinglogisticsincluding access removal coordination and equipment return.

Scheduling & Administrative Support

Schedule interviews, internal meetings, and recurring appointments across leadership and departments.

Assist with non-confidential HR-related administrative tasks as directed.

Organize meeting logistics, distribute agendas, and track follow-up items.

Provide general administrative support to reduce bottlenecks across the leadership team.

Vendor & Office Operations Management Manage day-to-day relationships with office vendors and service providers, including:

Copier and office equipment vendors

Security camera systems and serviceMSI (IT vendor) — laptop and equipment tracking

Other operational service providers as assigned

Track service agreements, renewal dates, and open vendor issues through to resolution.

Fleet & Truck Administration Track truck registration renewals and ensure documentation is current.

Coordinate routine service scheduling for company vehicles.

Maintain organized records for all fleet-related documentation.

Contract & Document Administration

Track administrative contracts and flag upcoming renewals for leadership review.

Maintain organized filing systems for operational records and agreements.

Ensure key documents are accessible, current, and properly stored.

Office Events & Special Projects

Coordinatelogisticsfor staff events, internal business meetings, and end-of-year events.

Support leadership with special projects and ad hoc operational needs as they arise.

QUALIFICATIONS Required

Prior experience in an office administration, office manager, operations support, or administrative coordinator role.

Strong organizational and time management skills — able to juggle multiple priorities without dropping follow-through.

Strong written and verbal communication skills; comfortable with vendors, staff, and leadership.

Proficiency with standard office tools and digital systems (Microsoft 365 or equivalent).High attention to detail and discretion when handling sensitive or confidential information.

Ability to work independently and take ownership without needing constant direction.

Preferred

Experience supporting onboarding or offboarding…