Administrative Assistant

Description We are looking for an Administrative Assistant to support leasing renewal operations for a Contract assignment in Brooklyn, New York. This role is ideal for someone who is detail-oriented, organized, and comfortable managing a high volume of administrative tasks in a real estate and property environment. The successful candidate will help keep documentation, correspondence, and tracking activities running smoothly while working on-site five days per week for a three-month engagement.

Responsibilities:

- Prepare, scan, organize, and maintain leasing renewal documents to ensure records are accurate and easy to retrieve.

- Coordinate outgoing correspondence, including tenant mailings and other administrative distribution tasks related to renewals.

- Use Yardi to update lease information, track renewal activity, and support day-to-day administrative processing.

- Create and manage mail merge documents in Microsoft Excel and Word to support large-volume communications.

- Monitor deadlines and follow up on renewal-related tasks to help keep projects moving on schedule.

- Communicate clearly with internal teams and external contacts regarding documentation, timelines, and routine questions.

- Maintain orderly filing systems and provide dependable administrative support for leasing operations.

- Work independently, identify next steps proactively, and handle assigned duties with minimal oversight. Requirements

- Previous experience in an administrative support role, preferably within real estate, property management, or leasing operations.

- Hands-on experience using Yardi in a detail-oriented setting.

- Bilingual:
Spanish and English.

- Working knowledge of Microsoft Excel, including intermediate mail merge functions used with Word.

- Strong organizational skills with the ability to manage multiple priorities and meet deadlines.

- Effective verbal and written communication skills.

- Proven ability to take initiative and work independently in a fast-paced office environment.

- Availability to work on-site five days per week for a three-month contract assignment.

- Solid foundational office skills, including document handling, filing, and general administrative coordination.

Talent Match®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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