Administrative Assistant

Administrative Assistant

We are looking for an Administrative Assistant to support leasing renewal operations for a Contract assignment in Brooklyn, New York. This role is ideal for someone who is detail-oriented, organized, and comfortable managing a high volume of administrative tasks in a real estate and property environment. The successful candidate will help keep documentation, correspondence, and tracking activities running smoothly while working on-site five days per week for a three-month engagement.

Responsibilities:

• Prepare, scan, organize, and maintain leasing renewal documents to ensure records are accurate and easy to retrieve.
• Coordinate outgoing correspondence, including tenant mailings and other administrative distribution tasks related to renewals.
• Use Yardi to update lease information, track renewal activity, and support day-to-day administrative processing.
• Create and manage mail merge documents in Microsoft Excel and Word to support large-volume communications.
• Monitor deadlines and follow up on renewal-related tasks to help keep projects moving on schedule.
• Communicate clearly with internal teams and external contacts regarding documentation, timelines, and routine questions.
• Maintain orderly filing systems and provide dependable administrative support for leasing operations.
• Work independently, identify next steps proactively, and handle assigned duties with minimal oversight.