Executive Business Assistant to CEO

The Executive Business Assistant provides high-level operational and business development support to the CEO, managing both strategic business initiatives and day-to-day executive needs. This role serves as a critical extension of the CEO's capacity, handling everything from lead qualification and meeting preparation to personal logistics and studio space management. The ideal candidate thrives in a dynamic environment, balancing strategic thinking with hands-on execution.

• Pre-qualify inbound leads using established criteria and client personas
• Conduct preliminary research on prospective clients and prepare briefing materials
• Prepare pitch materials, decks, and presentations for CEO review
• Schedule and coordinate business development meetings and follow-ups
• Maintain CRM system and track sales pipeline metrics
• Review Draft initial outreach communications and follow-up emails ( Supported by the VA )
• Coordinate with the content team to create case studies and collateral
• Attend select client meetings to capture notes and action items ( Convert any AI notes into action items for the CEO)

• Manage CEO's calendar, including scheduling and optimization
• Prepare meeting agendas, briefing documents, and post-meeting recaps - 24 hr
• Handle meal arrangements, restaurant bookings, dining logistics, doctors, hair, nail appointments (Friday’s)
• Coordinate travel arrangements (flights, accommodations, ground transportation)
• Act as liaison between CEO and internal team on time-sensitive matters across finance, legal, client projects, operations, content and office
• Manage studio space bookings and coordinate with the Operations Manager on space logistics
• Occasional travel with CEO for major events, client meetings, or conferences (estimated 2-4 times per year)

• Handle ad-hoc projects and requests that support the CEO's priorities
• Handle personal logistics: travel, household coordination, key dates, and financial organization
• Support life-planning projects (moves, travel, wellness routines, etc.)

• 2-3 years of experience in executive support, business development, or operations
• Exceptional creative organizational skills and attention to detail
• Strong business acumen and ability to understand client needs quickly
• Excellent written and verbal communication skills
• Proactive problem-solver who anticipates needs before they arise
• Comfortable working independently with minimal supervision
• High level of discretion and professionalism
• Tech-savvy with proficiency in Google Workspace, CRM systems, and project management tools
• Must be based in Brooklyn, NY or willing to relocate (this is an in-person role)

• Experience in events, experiential marketing, or creative industries
• Background in sales support or business development
• Familiarity with the creative/agency ecosystem
• Strong network or interest in building connections in the events/experiential space