Inventory Controls Manager

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Professional Brooklyn, NY, US

18 days ago Requisition

Salary Range: $68,000.00 To $72,000.00 Annually

Inventory Controls Manager

Job Description

City Harvest is New York City’s first and largest food rescue organization, and we believe all New Yorkers deserve access to the food they need to thrive.

With over 40 years serving New Yorkers in need, City Harvest is recognized as a leading equity-driven organization that works alongside our partners to rescue nutritious food and deliver it for free to our neighbors, offer free nutrition and culinary education programming, and advocate to strengthen the local food system. City Harvest is committed to being there to provide food to all New Yorkers experiencing food insecurity today and to those who may need us in years to come.

New York City is one of the world’s most affluent cities, yet 50% of working-aged households are struggling to make ends meet and 1 in 4 children is experiencing food insecurity, with communities of color disproportionately impacted. City Harvest is a critical source of nourishment and hope within our city.

Amid an affordability crisis and the rollback of federal nutrition programs, the number of New Yorkers in need of food assistance is at a record high. In 2019, there were about 25 million visits to soup kitchens and food pantries. Last year there were more than 46 million visits, reflecting the urgent and ongoing demand for food assistance.

The Inventory Controls Manager is responsible for managing all inventory in the FRC of which 79% are perishable items. This includes but is not limited to; all food that is stored in the FRC and products held for third party organizations utilizing space in the FRC. They will lead regular inventory checks and counts as well as be responsible for related KPI tracking for cost efficiency and loss prevention.

They will own the process of reconciling virtual and physical inventory and will be an integral part of managing multiple City Harvest systems. The Inventory Controls Manager will be responsible for maintaining the lowest possible amount of waste within the FRC. Position will provide leadership in cross-functional inventory governance, working with key internal functional areas including Warehouse, Supply Chain, Volunteer Services, Business Intelligence, Programs, transportation and logistics and finance team to understand and monitor the full lifecycle of our food through the warehouse and will support identifying and implementing areas for improvement.

This role reports to the Director, Procurement & Inventory Controls and is fully on-site in Sunset Park, Brooklyn.

• Physical Inventory and Quality Assurance:
  • Analyze transaction activity in collaboration with warehouse leadership and mitigate bottlenecks.
  • Ensure products are shipped timely, working to minimize waste and increase inventory throughput.
  • Conduct daily warehouse inspections and walk-around with the specific goal of overseeing expiration dates, food safety (cold chain and temperature zones) and quality monitoring.
  • Accurately manage inventory being stored in FRC by third parties. Work with appropriate team members to ensure that product is properly tracked.
  • Develop process to accurately track third party inventory that can be used on a day-to-day basis by Warehouse team members and City Harvest staffers who are directly managing relationships with third party entities.
  • Collaborate with Finance for valuation and reporting.
  • Develop annual inventory strategy and advanced demand forecasting tied to program goals.
  • Risk assessment and mitigation plans for high-value inventory.
• Systems and Documentation:
  • Support efforts to streamline current WMS and IMS systems, serve as team lead for any system changes in the future.
  • Create and maintain, as appropriate, detailed formal procedures which document every step necessary to perform inventory transactions (SOP creation and…