Administrative Coordinator, Behavioral Sciences; aHEO

Administrative Coordinator, Behavioral Sciences (aHEO) - 400578
** POSITION DETAILS
** Kingsborough Community College (KCC) of the City University of New York (CUNY) is seeking an Administrative Coordinator for the Department of Behavioral Sciences. The Department of Behavioral Sciences is one of the largest and most complex academic departments at Kingsborough, encompassing eight programs and areas:
Psychology, Sociology, Anthropology, Criminal Justice, Education Studies, Women & Gender Studies, NYC Men's Teach, and College Now. The department serves 39 full-time faculty, 41 adjunct instructors, and approximately 450 course sections annually across two semesters and two modules. The Administrative Coordinator reports directly to the Department Chair and serves as the primary operational resource for faculty, staff, and students across all departmental areas.

This is a fast-paced, student-centered role requiring strong organizational skills, sound judgment, and the ability to manage multiple priorities across a complex, multi-disciplinary department.

Duties include:

- Serve as the primary point of contact for the department's high-volume student-facing office, providing welcoming and knowledgeable service to students, faculty, staff, and external partners
- Work collaboratively with the Department Chair, Department Scheduler, Area Coordinators, and Program Directors to support class scheduling across all disciplines
- Assist the Chair in scheduling and tracking faculty classroom observations each Fall and Spring semester for full-time and adjunct faculty
- Coordinate procedures and record-keeping for all faculty job applicants and new hires, including full-time searches and adjunct hiring cycles
- Support onboarding for new adjunct faculty, including collecting, reviewing, and submitting required HR documentation
- Process student permissions and related entries in CUNYfirst in a timely and accurate manner
- Maintain and update on an annual basis the department faculty roster, tracking junior faculty progress toward tenure, promotions, reclassifications, and leaves
- Maintain and update administrative operational systems related to payroll, workload, and Course Dog scheduling workflows
- Responsible for procurement, travel reimbursement processes, and CUNYfirst record-keeping and compliance
- Assist the Chair in maintaining records of all Personnel & Budget (P&B) actions in summary form and submitting required documentation of decisions
- Manage communication chains for ongoing projects including articulation agreement negotiations, off-site partnership development, and grant proposals
- Assist in the coordination of department-level student recruitment materials and their production and availability for on and off campus recruitment and orientation events
- Maintain and update Excel spreadsheets tracking registration and enrollment on a semester basis, and work with the Department Chair to develop summary data regarding fill rates by course and section for historical enrollment analysis
- Assist the Chair and Curriculum Committee in setting up and maintaining a digital system for coordinating the curriculum development process, including archiving drafts, formatting and proofreading final submissions, and tracking the approval process through to the College Catalog
- Maintain a digital filing structure for the storage and easy retrieval of course syllabi, workload forms, peer observations, annual evaluations, and related documents, organized by program area and semester
- Supervise and train support staff and student workers as assigned
- Perform related duties as assigned
** QUALIFICATIONS
* * Bachelor's Degree required.

Preferred Qualifications:

- Experience working in a CUNY or public higher education environment highly desirable, preferably in supporting academic department operations including scheduling, faculty personnel processes, or student services
- Proficiency with Microsoft Office Suite, Microsoft Teams, and Office 365 tools, CUNYfirst, Course Dog, Akademos, or comparable academic administrative systems
- Demonstrated ability to self-organize and manage multiple tasks and deadlines simultaneously in a fast-paced environment
- Excellent written and oral communication skills
- Strong attention to detail and commitment to accuracy in scheduling, documentation, and administrative tasks
- Knowledge of CUNY HR, payroll, and procurement policies and procedures a plus
- Exceptional interpersonal skills and a student-centered disposition; ability to work effectively with a diverse faculty, staff, and student population
** CUNY TITLE OVERVIEW
** Supports projects, initiatives, and activities that impact an academic or administrative department.

- Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

- Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

- Updates office…