Event Producer

Overview

Union Square Events

Position Title:
Event Producer

Pay Grade: 12

Reports To:

Salary:

Other Forms of Compensation:

Founded in 2005 as Hudson Yards Catering, Union Square Events is a culinary and operations leader in the hospitality industry, partnering with a diverse portfolio of best-in-class clients. We produce one-of-a-kind catered events and unparalleled dining experiences in a variety of cultural, corporate, entertainment, and private venues throughout New York City and beyond.

This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in People Hub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in People Hub, by clicking on ‘referral tracking.’

For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email

The Event Producer is a detail-oriented project manager responsible for the successful planning and execution of off-premise events for Union Square Events. This role owns event production and logistics from sales handoff through closeout, serving as the primary production contact for clients, internal teams, and external partners. The Event Producer ensures events are delivered accurately, efficiently, and in line with client expectations through strong communication, organization, and on-site leadership.

Event Production & Logistics

Own assigned off-premise events from sales handoff through event closeout

Serve as the primary client contact for all production-related logistics

Plan and manage production elements including floor plans, station diagrams, rental orders, production timelines, run-of-show documents, permits, COIs, and required paperwork

Coordinate and attend site visits with clients, sales, and vendors as needed

Internal Coordination

Lead pre-production coordination with Sales, Service/Staffing, Culinary, Logistics, Warehouse, and Purchasing teams

Provide Service teams with clear production materials to support execution

Maintain accurate production trackers and archive all event documentation

Proactively identify risks, changes, or constraints and escalate when appropriate

Onsite Event Execution

Represent Union Square Events on-site with professionalism and confidence

Oversee setup, rental execution, and strike related to production elements

Liaise with clients and internal teams to ensure events align with current or evolving plans

Troubleshoot production issues calmly and efficiently in a live environment

Work independently while recognizing when to seek guidance or escalation

Process & Continuous Improvement

Contribute to the development and refinement of production processes, templates, and standards

Provide solution-oriented post-event reporting to improve cross-department efficiency

Maintain strong attention to detail, quality control, and client satisfaction

Assess production systems and workflows to enhance execution and collaboration

Role Competencies

Strong attention to detail and organizational skills

Clear oral and written communication

Solid event production and operational expertise

Financial awareness and cost-conscious decision-making

Integrity, professionalism, and ethical judgment

Collaborative interpersonal effectiveness

Experience:

3+ years of live event production or event management experience

Education:

Bachelor’s degree or equivalent professional experience

Technical

Skills:

Strong project management and organizational skills

Proficiency with Microsoft Office 365

Familiarity with Adobe and Prismm preferred

Ability to assess accuracy and completeness of work

Additional Knowledge: Catering, wine, beer, and spirits knowledge a plus

Language:
English

This role requires work in active event environments, including prolonged standing, walking, bending, lifting, and navigating event venues. Flexibility to work evenings, weekends, and holidays is required based on event schedules.

Apply to Union Square Events today!

Union Square Events is a member of Compass Group USA

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