Human Resources Assistant

Our client, is seeking an HR Assistant in their Greenpoint Brooklyn location. The position is onsite every day!

Must have NY compliance, NY labor law, and some disciplinary experience.

• Proficiency in Microsoft Office Suite, Google Suite, and Mac computers (they do not use Windows computers).
• 2 years of experience in human resources, office administration, and operations.
• Knowledge of New York labor laws and HR compliance requirements.
• Familiarity with SAP Concur or similar expense tracking and reimbursement systems.
• Familiarity with payroll processes (will not process payroll, just calculate it).
• Familiarity with employee onboarding, and personnel recordkeeping.
• Strong organizational, multitasking, and time-management skills with attention to detail.
• Strong interpersonal, verbal, and written communication skills.
• Ability to manage multiple priorities in a fast-paced office environment.
• Proven ability to maintain confidentiality and handle sensitive employee information professionally.

• Point of contact for employees, visitors, and vendors while ensuring smooth office operations, accurate financial tracking, and efficient HR processes.
• Process shop applications, coordinate interviews, and post job openings.
• Maintain employee records in accordance with New York State recordkeeping requirements.
• Support compliance with NY Sick Leave Law, Paid Family Leave, and other mandated employee benefits.
• Prepare new-hire areas and manage onboarding tasks as needed.
• Track shop PTO forms, time corrections, and employee reimbursements.
• Support disciplinary processes and submit workers’ compensation claims to the HR Coordinator (CA).
• Create shop employee schedules based on onsite event needs, shop requirements, and staffing availability.
• Submit and approve payroll under the guidance of the HR Coordinator (CA), ensuring payroll practices comply with New York labor laws, including wage and hour regulations, overtime rules, and paid time off requirements.
• Process employee reimbursements with accurate documentation and coding, including mileage, travel, and shop related expenses.
• Ensure proper posting of required workplace notices (labor law posters, safety notices, etc.) in the office.
• Serve as a liaison between the NY office and California headquarters for HR compliance, ensuring adherence to company-wide policies while meeting state-specific requirements.

• Perform general administrative tasks to support NY office operations.
• Track recurring expenses such as dumpsters, janitorial services, restrooms, and shop supplies.
• Use SAP Concur to submit and track expense reports, upload receipts, assign job codes, and add comments for job breakdowns and usage.
• Review and resubmit expenses returned for corrections and manage lost or missing receipts with proper documentation.
• Maintain organized vendor records and request updated Certificates of Insurance as needed.
• Communicate with vendors regarding billing, payments, and account updates in accordance with AP policies and procedures.
• Assist with processing vendor invoices and ensure timely submission to accounting.

• Serve as the first point of contact for visitors, employees, and deliveries.
• Answer calls, respond to inquiries, and provide general office support.
• Support employee recognition programs, company activities, and swag distribution.
• Assist with the company calendar and event scheduling as needed.
• Maintain clean and organized common areas and ensure office equipment is stocked and functioning.
• Provide IT support as needed.