Temporary Administrative Assistant - Summer Youth Program

JOB TITLE: Administrative Assistant

DEPARTMENT: Sunset Park High School Summer Youth Employment Program

Exemption: Non-Exempt

PURPOSE OF THE POSITION: To provide administrative support critical to the successful rollout of SYEP.

REPORTS TO: Program Director

SUPERVISES: N/A

• Recruit and enroll youth and young adult participants
• Review participant intake documents to verify information
• Verify file accuracy
• Enter payroll information into the online SYEP database
• Distribute SYEP Metro Cards and pay cards
• Monitor worksites to ensure safe and productive work environments
• Complete written reports of worksite visits
• Perform general office duties: multi-line phone, check voicemails, file documents, etc., as necessary

• Education/Degree minimum requirement:
  High School or Equivalency Diploma
• Years of
  
  Experience:
  
  At least one year of office-related experience required
• Demonstrate strong data entry skills
• Strong written and verbal communication skills
• Detail-oriented, highly organized, and dependable
• Fast typing skills;
  Knowledge of touch-typing system is strongly preferred
• Excellent knowledge of word processing tools and spreadsheets (MS Office: Word, Excel, etc.)
• Good command of English both oral and written
• Great customer service skills
• Bilingual:
  English/Mandarin/Cantonese or English/Spanish, preferred

• Build and maintain close, daily interactions with participants, co-workers, and supervisors
• Effectively communicate with teenagers, parents, and outside agency staff
• Forge a mutually respectful partnership with the people served and their families
• Maintain contact as needed with participant’s families, school personnel, and external community groups to co-exist in the same space
• Have a strong sensitivity to cultural differences present among staff and clients within our organization
• Possess a strong belief in people’s ability to grow and change

• Actively engage and interact with teens, parents, coworkers, and outside agency staff
• Fast-paced, high-energy environment
• Work primarily in an office setting
• Considerable time is spent at a desk using a computer
• Travel to worksites in various weather conditions

The Assistant focuses on completing essential administrative tasks to support the management of the organization and program.

This is a temporary full-time position at 35 hours per week.

The position begins in March 2025 to the end of August 2025.

Hourly rate of $18.00 - $20.00, commensurate with experience and education.