Accounting Clerk III; Utilities Finance

Accounts Payable And Receivable Clerk

This position is responsible for accounts payable and receivable functions for departments under the Board of County Commissioners. The incumbent is also responsible for reviewing and/or processing payments to the Clerk of Circuit Court Financial Services Department for vouchers and to the Purchasing Department for requisitions and purchase orders accurately to comply with current policy and procedures in place as well as reviewing and/or preparing various forms and other accounting and financial records.

Departments include Utilities Water & Sewer and Solid Waste.

The following statements describe the principal functions of this job and its scope of responsibility but shall not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including working in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

• Reviews & processes payments for Engineering & Construction Contracts through Finance Plus.
• Verifies invoices & pay applications for accuracy regarding quantities, unit prices, extensions & total amount. Contacts vendors and county staff to resolve any discrepancies
• Reviews and organizes Monthly Fleet Reports for HCUD for accuracy.
• Fixed Assets Inventory Custodian is responsible for processing additions and deletions of assets from the inventory system & coordinate yearly inventory of fixed assets.
• Tracks HCUD memberships to ensure renewals are completed in a timely manner.
• Oversees Record Retention (Records Storage Coordinator) for Finance Administration.
• Prepare purchase orders, requisitions, check vouchers & invoices for payment approval.
• Communicates & resolves with the appropriate department/division any problems relating to purchasing, accounting, financing & budgeting.
• Responsible for Utilities MSBUs from the application process, sending out voter cards, adding to the tax roll(s), providing upfront payments, and loan payoff amounts. Creates files and verifies property owner information, tracks and verifies the MSBU assessment payments.
• Determines the appropriate budget & line-item account that purchases are to be charged to.
• Maintains a systematic file system for purchase orders, invoices, accounting records, purchasing records and budgets.
• Reconciles monthly financial reports received from the Finance Department and resolves inconsistencies.
• Reviews monthly balance of budgets by line-item accounts and initiates action to resolve problem balances.
• Processes miscellaneous accounts receivable payments and prepares accurate records for Billing Department to deposit.
• Budget input entry.
• Attend meetings as needed.
• Provides back-up for other functions of the section on an as needed basis.
• Assists with storm/hurricane reporting to Emergency Management and FEMA for possible reimbursements.
• Other duties as assigned

Minimum Requirements

• Graduation from an accredited high school or possession of an acceptable equivalency diploma (GED).
• Associate degree or two (2) year degree with an emphasis in accounting, finance, or math preferred.
• Three (3) years of experience in accounting/finance related work
• Proficiency with computer, spreadsheets, math, and data entry

A combination of education, training and experience may be substituted at the County's discretion. Licenses, Certifications or Registrations

• Must possess and maintain a valid Florida Driver's License or must obtain within 30 days of establishing residency in Florida and be insurable by current insurance carrier, or valid Florida Identification Card is acceptable only for positions not required to drive a county vehicle.
• Must have or be able to obtain certification within six (6) months of employment in FEMA National Incident Management System (NIMS) courses:
• IS-100.c:
  Introduction to the Incident Command System (ICS)
• IS-200.b: ICS for Single Resources & Initial Action Incidents
• IS-700.b:
  An Introduction to the National Incident Management System

Required Competencies

• Knowledge of accepted accounting procedures.
• Knowledge of standard procedures for purchasing and related recordkeeping.
• Skill in written and oral communications.
• Must have neat and legible handwriting.
• Knowledge of general office practices and procedures.
• Ability to perform duties with minimum supervision.
• Ability to exercise good judgment.
• Ability to communicate with customers, vendors and co-workers effectively and professionally.
• Skill at using ten-key calculator and doing basic computations for balancing accounts, rapidly and with accuracy.

• Financial Responsibilities:
  Prepare and/or process purchase orders; accountable for inventory/property management; and purchasing authority up to $5,000 without approval from supervisor.
• Skilled at typing with speed and accuracy.

Physical Requirements/Work Environment

• Requires sitting most of the day.
• The job involves frequent lifting and carrying up to 10 pounds, and…