R.M.S. Clerk

Herndan County Sheriff's Office, Allenhuis, Sheriff's

Job Title: ARMS Clerk (Automated Report Management System)

Bureau: Administrative Services Bureau

Supervised By: Records Manager

Pay Grade: 30N

FLSA Status: Non-Exempt

Under the general supervision of the Records Manager, performs data entry work via live transcription and involves basic knowledge of modern computer programs. The work is routine and requires some degree of responsibility. Requires 12‑hour and 8‑hour shifts, including day, night, holidays, and weekends. Performs other work as requested.

NOTE:

These are illustrations of the various types of work performed. The omission of specific statements from duties does not exclude them from the position if the work is similar or logical.

• Operate data entry equipment in a law enforcement environment.
• Transcribe reports by telephone “live” from deputies and civilian personnel into the Automated Records Management System (ACISS).
• Become FCIC certified within six months of hire.
• Properly code reports for entry into the Florida Incident Based Reporting System (FIBRS).
• Enter accidents and citations and attach scanned documents to ACISS.
• Ensure quality control for all FCIC/NCIC entries pertaining to ACISS reports.
• Process felon registration forms and enter them into ACISS for tracking purposes.
• Process insurance company requests for accidents.
• Assist with the overflow of Records duties when requested.

Training and

Experience:

• High School Diploma or GED.
• Three (3) years of clerical work or computer‑related training and/or experience.
• Experience with office databases, file management systems and cloud‑based platforms.

• Knowledge of modern office practices and procedures.
• Knowledge and application of correct grammatical processes and adequate reading comprehension skills.
• Ability to type 40 correct words per minute.
• Ability to work independently without constant supervision.
• Ability to communicate orally.
• Ability to access, input, and retrieve information from a computer.
• Ability to deal effectively and courteously within a team environment.
• Skill in using modern office equipment, including telephone, scanner, computer, and printer.

• Sit at a desk and view a display screen for extended periods.
• Carry up to 10 lbs. (e.g., boxes, shredded reports, file stacks).
• Acceptable eyesight (with or without correction).
• Acceptable hearing (with or without hearing aid).
• Ability to enter data at a prescribed rate of speed.

• Indoor office environment with occasional travel.
• Reasonable accommodation will be made for qualified individuals with a disability.

We are an equal opportunity employer including individuals with disabilities, and comply with applicable equal opportunity laws.