Records Services Student Internship

Records Services Student Internship

Help protect one of Florida's most vital resources — water — with a career at the Southwest Florida Water Management District (District).

The District is a government agency whose mission is to protect water resources, minimize flood risks, and ensure the public's water needs are met. We serve a population of nearly 6 million people in west-central Florida as directed by state law.

Join our General Services Bureau and gain hands-on experience supporting a major five-year Imaging Project focused on strengthening the District's records management processes. In this internship, you will play a key role in organizing, filing, and helping manage completed File Plans and Digital Records Survey responses. Working alongside Records Liaisons, you'll assist in reviewing, confirming, and updating bureau-specific file plans, then help enter finalized plans into SharePoint using Microsoft Lists while ensuring each record series aligns with the General Records Schedule (GS1).

You will also support ongoing digital records initiatives by collecting and tracking survey responses and contribute to imaging efforts through record preparation and quality assurance to ensure accurate and complete digitized materials.

For helping to maintain our valuable water resources as a student, we offer:

• Training and Development:
  Having a successful career takes more than technical training. The District helps our staff develop additional skill sets, such as emotional intelligence, time management, customer service, conflict resolution, communications and more. As an intern, you are eligible to attend these on-site trainings.
• Employee Assistance Program:
  Provides confidential assistance and support in a wide variety of areas important to an employee's well-being, including but not limited to work and life balance, stress management, coping with family issues, financial advice, legal and workplace problems, addictions, student loan assistance and any other personal issues adversely affecting quality of life.
• Wellness Program:
  Your Health Matters is designed to encourage employees to engage in healthier lifestyle behaviors through the achievement of health and fitness goals. The program includes classes on health and fitness topics, District campus walking routes, a fitness challenge, tobacco-cessation resources, an ergonomics program, discount programs, incentives and other resources. Participation in wellness program activities is voluntary.

Compensation: $14.50 hourly

Essential Functions:

• Support the five-year Imaging Project by organizing, filing, and assisting with managing completed File Plans and Digital Records Survey responses.
• Work with Records Liaisons as they conduct interviews with each Bureau's Records Coordinator to review, confirm, and update all file plans for paper and electronic records.
• Enter finalized and updated file plans into SharePoint using the new Microsoft Lists format.
• Verify that each record series in the updated file plans aligns with the current General Records Schedule (GS1).
• Assist in collecting, organizing, and tracking responses from the Digital Records Survey as it is developed and distributed.
• Prepare records for imaging as part of various imaging projects.
• Perform quality assurance checks to ensure accuracy, clarity, and completeness of digitized materials.

Working Conditions:

Most time will be spent in an office environment and requires the ability to perform continuous repetitive tasks (to include keyboarding) with one or both hands. There may be extended periods of standing and the ability of lifting and carrying up to 40 pound record boxes is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Credentials for Records Services Student Intern:

• Be at least part-time and currently enrolled in an accredited college, university, or other recognized educational or vocational program
• Maintain a minimum GPA of 2.5 for undergraduate students or minimum GPA of 3.0 for graduate students
• Valid driver's license

Preferred Credentials for Records Services Student Intern:

• Knowledge of document management systems and digital imaging systems
• Ability to accurately file alphabetically and numerically
• Ability to perform office tasks effectively and efficiently
• Ability to express oneself to provide information to others effectively
• Ability to use computerized business systems, web-based data systems and other technology to complete work assignments
• Knowledge of, and ability to use, office support tools available at the desktop (for example: word processing, email, spreadsheets)
• Preferred Degree Level: Undergraduate

Application Process:

The District will determine eligibility for employment solely from the information provided on a District employment application. All applicants are required to complete, in full, the District employment application. Incomplete applications will not be considered. A resume will not be considered as a…