Accounting Clerk II - HCUD Finance

Accounting Clerk II

The Accounting Clerk II is responsible for accounts payable functions for departments under the Board of County Commissioners. The incumbent processes payments to the Clerk of Circuit Court Finance Department for vouchers and to the Purchasing Department for purchase orders and Visa charges. Departments include Utilities, Water & Sewer, and Solid Waste.

The following statements describe the principal functions of this job and its scope of responsibility but shall not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including working in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

• Coordinates with Department staff and Purchasing/Financial Services Department for issuing of purchase orders, vouchers, and invoices for payment approval.
• Prepares purchase order requisitions for procuring services and supplies for the Division.
• Verifies invoices for accuracy regarding quantities, unit prices, extensions, and total amount.
• Processes payment of invoices for Engineering and Construction payment.
• Contacts vendors and county staff to resolve any discrepancies.
• Arranges all registrations and hotel accommodations for employees to attend classes, seminars, conferences, etc. Completes travel authorization forms for Director approval.
• Assists employees in completing travel vouchers to obtain reimbursements for their travel-related expenses.
• Order office and janitorial supplies for HCUD
• Coordinates with vendors for printing of envelopes, various forms and letterhead stationery.
• Coordinates P-Cards for all HCUD Visa cardholders. Reviews and allocates visa purchases daily. Review and reconciliation of statements monthly.
• Coordinates and supports all Utilities Water and Sewer and Solid Waste budgets and financial needs per current policy and procedures.
• Verifies that expenditures remain within the budget.
• Budget input entry.
• Fixed assets Inventory Custodian (responsible for processing I-1's & I-2's to add/delete assets from inventory in Adminsys (Lions) & coordinates yearly inventory of fixed assets for HCUD).
• Processes miscellaneous accounts receivable payments and prepares accurate records for Billing Department to deposit.
• Maintains records of the department's phone and electric accounts and handles cancellations, new service, and transfers.
• Coordinates and maintains contractual agreements and verify purchases are accurate to contract terms.
• Maintains records of the annual lease and/or maintenance contracts for copiers, fax machines, printers, hand-held meter reading system components and all software used by the Division. Ensures renewals are done on time.
• Verifies and ensures all vendors are correctly insured, and documentation is filed with the correct department for recording purposes.
• Maintains files for all paid vendor accounts and documents.
• Provides backup for other functions of the Finance Section on an as needed basis.
• Other duties as assigned.

Emergency Response County employees are required to report for work during a state of emergency and are subject to recall around the clock for emergency response operations which may include duties other than those specified in this job description. Employees may request an exemption from this requirement by submitting the appropriate exemption form, subject to review and approval.

Minimum Qualifications

• Graduation from an accredited high school or possession of an acceptable equivalency diploma (GED).
• Associate degree or two (2) year degree with an emphasis in accounting, finance or math preferred.
• Three (3) years of experience in accounting/finance related work.

A combination of education, training and experience may be substituted at the County's discretion.

Licenses, Certifications, or Registrations

• Must possess and maintain a valid Florida Driver's License or must obtain within 30 days of establishing residency in Florida and be insurable by current insurance carrier, or valid Florida Identification Card is acceptable only for positions not required to drive a county vehicle.
• Ability to…