Final Estimates Specialist Ii

Where You Will Work

Brooksville Operations Center

16411 Spring Hill Dr.

Brooksville, FL 34604

Perform all administrative functions necessary throughout the project lifecycle from initial submittal of final estimates package to final closeout (including Federal Highway Administration closeout). This includes processing unpaid bills, as-built plans, subsequent payments after Offer of Final Payment, sublet agreements, required correspondence, qualified acceptance letters (with disputed items) and Form 21-a. Ensure all project documentation is scanned into the Electronic Document Management System (EDMS).

Manage records and prepare for destruction of final estimate files when statutory and procedural time frames are met.

Determine that all calculations and/or field measurements for pay quantities are complete and mathematically correct, substantiated by field records such as Tally Sheets, Field Books, Plan Dimensions or other acceptable site source records, utilizing risk-based statistics for all assigned projects.

Establish that quantities are summarized, area computer outputs and cross sections are verified and coordinated. Verify that the final quantities have been correctly transferred to the final estimate form. Determine that placement of various pay items appear reasonable when correlated with limits of other pay items in the vicinity. Verify that the final plans reflect revised pay items. Receive and compile material certification submittals to the Materials Office upon project completion, researching the Laboratory Information Management System (LIMS) for missing, incomplete, or failing test results.

Process final estimates to update quantities to match the Comp Book before forwarding to the District Construction Final Estimates Office. Process offer of final payment and advise contractors of tentative quantities.

Utilize information developed by Project Administrators to process monthly and progress project payments, including back checking for quality assurances and solving errors and nonpayment notices as needed.

Act as Site Manager Coordinator for designated projects. Update contract authority, add equipment and personnel lists to contracts, and conduct “Kick-Off” meetings with Project Administrators and staff, highlighting and discussing pay items and any unique aspects of upcoming projects.

Audit assigned Final Estimate packages for completeness and accuracy, including multiple complex projects, ensuring conformance with contract documents, specifications, and Department procedures. Prepare a Post Audit Review (PAR) report on each submittal detailing errors and omissions, if any. Maintain a spreadsheet of all passed projects that includes construction time and money measures and draft reports with explanations of any project exceeding these measures for submission to the District Construction Services Manager.

Perform on-site field reviews on project sites for all active construction projects to assist personnel in preparing and obtaining procedurally correct records and documentation for final pay records. Prepare for, participate in, and present necessary information at the semi-annual Final Estimates and Contract Administration meeting.

Serve as liaison between the Final Estimates office and project field offices. Train and guide personnel in the Final Estimates process, both in-house and consultant, in Engineering Audit and Administrative functions. Schedule field reviews with junior staff for completeness of documentation or quality assurance.

• Department policies and procedures relating to Final Estimates.
• The Final Estimates Process and Manuals.
• The concepts, terminology, principles and analytical techniques of Final Estimates.
• Engineering design, construction, production and/or operations.

• Using engineering tools, equipment and/or instruments.

• Analyze and interpret engineering data.
• Solve problems relating to engineering.
• Perform engineering inspections.
• Apply engineering quantitative techniques.
• Plan, organize and coordinate work assignments.
• Communicate engineering information effectively.
• Establish and maintain effective working…