Bookkeeper- Part-time

Job Description

National Mail & Digital Marketing (NMDM) seeks a part-time, in-person bookkeeper.

This position works within the company’s in-house accounting department and focuses on day-to-day financial transactions. Moreover, the bookkeeper manages the company’s financial records, including transactions, as well as ensuring accurate and timely financial information. NMDM values candidates who are meticulous, reliable, and proactive in identifying discrepancies or improving financial processes.

Key Responsibilities

• Record and maintain financial transactions related to A/R and A/P:
  Track income, expenses, accounts payable, and accounts receivable in accordance with accounting principles and company policies
• Vendor management:
  Vendor communication for missing bills. Collecting W-9s from new vendors as applicable.
• Bank and credit card reconciliation:
  Reconcile bank statements and credit cards and ensure all financial records match actual balances
• General journal entries and reports related to month close: Journal entries that support timely month closes. Open/closed jobs reporting, postage aged receivable reporting, and postage adjustments reporting.
• Invoice and payment management:
  Generate customer invoices, process vendor payments, and monitor outstanding balances
• Sales and billing reports: Preparation of monthly sales and billing reports. Updateproject job tracking in digital job jackets.
• Facilitate reports for tax filings:
  Prepare reports and provide timely manner to tax professionals in preparation of applicable tax filings.
• Organization: Receipts, invoices, and physical copies of financial documents.
• Software management:
  Utilize accounting software such as Quick Books and  to maintain accurate records

Required Skills and Competencies

• Basic knowledge of bookkeeping and accounting methods, including double-entry bookkeeping, accrual accounting, and cash accounting
• Strong math skills to calculate debits and credits to accounts and complete account reconciliations
• Strong organizational and time management skills to handle multiple tasks efficiently
• Attention to detail to ensure accuracy in financial records and reporting
• Computer proficiency and familiarity with accounting software such as Microsoft Access, Quick Books, and
• Basic understanding of cash flow analysis and financial reporting
• Ability to work independently and maintain confidentiality of financial information
• Ability to use Excel spreadsheets and accounting software to produce key financial reports, such as income statements, balance sheets, cash flow statements, accounts payable (AP) statements, and accounts receivable (AR) statements

Qualifications

• A minimum of a Bachelor’s Degree or certificate in accounting, finance, or bookkeeping is preferred
• 5+ years of relevant work experience in bookkeeping, accounting, or related roles is highly valued
• Optional certifications (e.g., Certified Bookkeeper) can enhance credibility and demonstrate expertise
• Reliable transportation

Work Environment and Schedule

An enjoyable yet professional environment where all team members work together towards a mission of being successful in their individual position through the totality of each marketing campaign. Furthermore, we encourage team members to bring forth ideas to streamline and make more efficient any aspect of a campaign or their position.

• Part-time, 25 hours per week, Mon.
  
  -Thurs., 8:30 a.m.
  
  - 3:00 p.m. (in office)
• Hourly competitive compensation (based on experience)
• Reports to outsourced Controller and President
• Paid holidays and PTO available
• Casual business attire

National Mail & Digital Marketing (NMDM), a nearly 50 year established direct marketing company located in Broomall, Pennsylvania, is seeking to fill the position of Senior Digital Paid Media Manager. With a solid, proven track record of marketing success, NMM has established relationships with Fortune 500 clients, most notably in direct mail marketing. We are seeking enthusiastic and driven people to join our team!

National Mail & Digital Marketing (NMDM), a nearly 50 year established direct marketing company located in Broomall, Pennsylvania, is seeking to fill the position of Senior Digital Paid Media Manager. With a solid, proven track record of marketing success, NMM has established relationships with Fortune 500 clients, most notably in direct mail marketing. We are seeking enthusiastic and driven people to join our team!