Front Office & Executive Services Coordinator

Front Office & Executive Services Coordinator
Location: 100% Onsite – Broomfield, CO

About the Opportunity

Our client, in the luxury space, is seeking a poised and professional Front Office & Executive Services Coordinator to join their onsite team in Broomfield, CO. This is a high-visibility role perfect for someone who thrives in a polished, fast-paced environment and enjoys being the go-to person for all things office and executive support.

As the Front Office & Executive Services Coordinator, you will be the first point of contact for clients, guests, and internal leaders. Your role will be essential to creating a positive and lasting impression while supporting the daily logistics that keep a high-profile office running smoothly.

Front Desk & Visitor Management – 40%

• Greet and sign in guests, manage visitor badges, and direct incoming calls with professionalism and discretion

• Serve as the public face of the organization as the Front Office & Executive Services Coordinator

• Maintain a clean, organized, and welcoming reception area

Office Coordination & Supplies – 30%

• Order and track office and kitchen supplies

• Assist with internal meetings, lunch orders, and light event coordination

• Monitor inventory and proactively manage office needs

Executive Transportation Coordination – 20%

• Coordinate hotel, rental car, and transportation arrangements for traveling executives

• Track travel logistics and provide timely updates to internal teams

• As the Front Office & Executive Services Coordinator, ensure all arrangements reflect the company's high standards

Administrative & Reporting Support – 10%

• Assist with basic data entry and preparation of executive expense reports (Concur)

• Track office activity, including number of visitors and supply usage, using Excel

• Provide day-to-day administrative support and function as a reliable resource for internal staff

Must-Haves:

• Experience as a receptionist or office coordinator in a polished, professional environment

• Excellent interpersonal skills with a calm, composed, and polished demeanor

• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams)

• Ability to handle confidential matters with discretion and maturity

• High level of organization and attention to detail

Preferred Qualifications:

• Familiarity with Concur or other expense management tools

• Experience coordinating executive travel or logistics

• Comfort with light data tracking and reporting in Excel

The Front Office & Executive Services Coordinator we’re seeking holds themselves to a high standard; professional in appearance and demeanor, naturally organized, and calm under pressure. You'll interact regularly with C-Suite executives and high-profile clients, so confidence, warmth, and discretion are key.

Our client’s workplace is fast-paced but refined, and the Front Office & Executive Services Coordinator plays a pivotal role in maintaining the standards expected by their elite clientele. This a cornerstone position within a company that values excellence in both presentation and execution.

If you or someone you know, is ready to take on a key role as a Front Office & Executive Services Coordinator in a high-end, professional setting, we’d love to hear from you!

#INJUL
2026