Accounts Payable

Area of Responsibility

Administration

Brownsville, Tx

Director of Business Development

None

• Ensure timely and accurate processing of invoices and payments according to agreed terms with business partners.
• Maintain positive relationships with vendors and service providers.
• Optimize cash flow by scheduling payments efficiently and leveraging discounts.
• Keep accurate and up-to-date records of all payables.
• Ensure compliance with internal policies and external regulations.
• Reconcile vendor accounts and resolve discrepancies promptly.
• Support financial reporting with accurate data on liabilities and payment activities.
• Assist in audit preparation by maintaining clear and organized records.

• Review, code, and process invoices (fuel, maintenance, tolls, leases, services).
• Match invoices with purchase orders and delivery receipts.
• Schedule and process payments (checks, ACH, wire transfers).
• Maintain accurate records in the accounting system.
• Reconcile account statements and resolve discrepancies.
• Monitor overdue accounts and prioritize payments.
• Communicate with vendors regarding payments and clarifications.
• Collaborate with purchasing and operations for approvals.
• Perform bank and credit card reconciliations.
• Comply with internal policies and control standards.
• Assist with monthly and annual closing processes.
• Prepare weekly expense reports and predictive weekly expense reports.

Authorized to manage discrepancies during the execution of this process.

• High school diploma or equivalent (Associate’s or Bachelor’s degree in accounting, finance, or related field preferred)

• Basic knowledge of Quickbooks Online.
• Basic knowledge of Taleau or Power Bi.

• Minimum 1 to 2 years of experience in accounting.
• U.S. residency and/or citizenship.
• Work permit.