Administrative Supervisor

Title: 510 - Administrative Supervisor

Organization: PARDS:
Administration

Department: Park & Recreation Admin

Location: PARD City Plaza

Rate of Pay: $22.71

The purpose of the Administrative Supervisor for the PAR Department is to provide administrative and leadership support. This position carries the responsibility for supervising the administrative staff, document preparation, assisting with special projects, data entry, public requests and inquiries, scheduling meetings and/or travel arrangements, budgetary tasks, ensuring proper process for purchase orders and invoices, filing, and inventory maintenance. The Supervisor works within a general outline of work to be performed, develops work methods, sequences, and performs other tasks under the direction of the Director and Assistant Director of Parks and Recreation.

• Leadership
• Customer Service
• Effective Communication
• Self-Awareness
• Flexible
• Critical Thinking
• Trust
• Responsible and Ethical

• Slightly above average skills; knowledge of more complex work routines, rules, procedures, or operations; ability to operate higher-level specialized equipment
• Creates, revises, and edits correspondence and documents such as memos, letters, invoices, reports and/ or city commission agendas.
• Prepares and maintains purchase orders and invoices for payment.
• Performs accounting functions such as balancing receipts and ledgers, making bank deposits and recording payments.
• Performs human resource functions such as payroll preparation and processing leave requests.
• Assists with budget preparation.
• Assists with monthly/quarterly reporting including performance measures.
• Schedules travel arrangements, inspections, and meetings.
• Orders supplies and maintains departmental inventory.
• Receives and redistributes incoming mail.
• Responds to customer inquiries and requests.
• Assists with special projects/events and other administrative tasks assigned by the Directors.
• Assists in the preparation of Parks City Commission agenda items.
• Maintains and updates filing systems.
• Performs other related work as required.

Bachelor's degree (no experience), or associate's degree plus two years of experience, or high school graduation or GED plus four years of experience.

Valid Texas Driver’s License

Average judgment; must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination, whether there is a problem/malfunction with a piece of office equipment that needs attention, etc.; may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules.

General guidelines: requires a lot of interpretation and non-standard responses to varied situations; have to figure out where to go for answers (not all sitting there in procedures manual); must take multiple factors into account; some control over priorities.

Organizes, plans, and controls the work of assigned employees; coaches and advises subordinates on job performance; responsible for disciplinary actions; participates in hiring and discharge interviews and/or recommendations on hiring and discharge are given substantial weight.

Prepares payroll; reconciles bank accounts.

Frequent contact with the public or other organizations; interactions may require obtaining cooperation of people; courtesy and tact are required when dealing with moderately difficult or sensitive issues.

Office job with little or occasional light physical effort, may require brief periods of muscular exertion, such as standing, lifting, moving, pulling, pushing, etc. Ability to exert up to 20lbs. of force occasionally to move objects.

Responsible for assigned equipment/property used outside of office; responsible for handing out to and retrieving property/equipment from employees and keeping inventory; use of City vehicle.