Principal Secretary Pool ; Campuses

Principal Secretary Pool  (All Campuses)

Job : 5729125

Final date to receive applications: Jun 30, 2027 11:59 PM (Central Standard Time)

Re-Posted: Jul 01, 2026 5:00 AM (UTC)

Starting Date: Immediately

MUST UPLOAD HS DIPLOMA/GED & RESUME

Required:

• High School Diploma or General Equivalency Diploma (GED) required in English.
• Three (3) years of secretarial/clerical experience.
• Training in budget and agenda preparation.

Preferred:

• Ability to maintain knowledge of modern business practices and procedures and of computer terminology.
• Experience in personal computers and office management.
• One (1) year college or technical school education preferred.
• Prefer three (3) years of secretarial experience in a public environment.

• Greets visitors (students, teachers, parents, applicants, staff, vendors, etc.) in a courteous, friendly and professional manner, ascertains nature of business, assists as appropriate, and conducts visitors to Administrator/Principal or appropriate person as needed.
• Answers telephone in a courteous, friendly and professional manner, gives information to callers takes accurate and complete messages, conveys messages, places outgoing calls, and runs errands within Administrative Building/Campus/Department.
• Reads, routes and prepares incoming and outgoing mail; locates and attaches appropriate file to correspondence to be answered by Supervisor/Principal.
• Composes and types routine correspondence; types or enters information or data into computer to prepare correspondence, schedules, standard forms, memoranda and other documents as needed; compiles and types first draft of reports; forwards to administrative staff for approval.
• Takes dictation, transcribes notes on typewriter or computer, or transcribes from voice recordings.
• Types requisitions for supplies (receives and distributes), cash payments, and maintenance requests; types computer, maintenance, and materials requisitions as needed; receives and solicits requests for equipment and supplies from staff, teachers, etc.; follows-up on requests and status of requisitions.
• Verifies and inputs PEIM information.
• Proofreads correspondence, records, forms, data and/or documents (such as: agenda items, reports, personnel requisitions, student records, bid requests, purchase requisitions) for accuracy and completeness; makes corrections and updates to records as necessary; enters data in computerized tracking system; sorts, files and maintains records.
• Maintains accurate and current filing system; sorts and files records, correspondence and other documents.
• Maintains all records in accordance to District standards and department/campus needs; maintains both physical and computerized department/campus files.
• Monitors receipt of outstanding records and documents; reviews records and documents for accuracy and completeness; takes steps to correct; and obtains appropriate signatures for departmental/campus documents and area of specialization.
• Maintains attendance records of designated office personnel; documents absences; gathers sign‑in payroll sheets; checks them for accuracy; gets approval of Supervisor/Administrator/Principal.
• Compiles pertinent data as needed when preparing various local and state reports; prepares reports for tracking of department/campus required documents as needed.
• Prepares and distributes materials to department(s), campuses or other entities as needed.
• Makes copies of correspondence or other printed matter for record or distribution.
• Monitors projects and assignments for department/campus; maintains updated project records; makes revisions after committee meetings; communicates changes to other department staff members.
• Prioritizes work based on impact and need; initiates regularly scheduled documents for department and forwards to staff members on predetermined dates throughout the year; oversees that the schedule is kept; follows up with staff; assembles packets and disseminates to staff.
• Makes travel arrangements for Administrator and department/campus staff; compiles and types Leave Application Request Forms for administrative/staff travel; types and mails registrations and fees (if…