Records Clerk; Garcia MS

Records Clerk (Garcia MS)

Records Clerk position at Garcia Middle School, Brownsville, Texas.

• High School Diploma or General Equivalency Diploma (GED) in English;
• Six (6) months related experience;
• Ability to operate a personal computer and standard office equipment;
• Competent clerical skills, excellent telephone and communications skills.

• Greets all visitors in a friendly manner and assists them with their needs, answers telephone, takes accurate and reliable messages, routes to appropriate staff.
• Prepares outgoing mail, addresses envelopes or packages pertaining to records.
• Retrieves records as needed to be sent to other campuses.
• Creates, verifies, requests, updates, and maintains all records on each student (academic achievement, grades, proof of address, etc.).
• Recognizes and corrects errors in original data prior to processing or returns them to originator for correction.
• Maintains accurate accountability of all cumulative records, files, policies, and procedures.
• Checks records/folders to verify documentation and placement.
• Organizes and prepares records to forward to campuses/departments in a timely manner.
• Posts test results in a timely manner.
• Follows prescribed procedures in interpreting data and is efficient in processing records.
• Files correspondence.
• Verifies authenticity of documents, verifies new students' records from previous schools and requests official records and transfers grades.
• Gathers information on students who are withdrawing or transferring from the home campus.
• Handles record requests to/from other schools for transferring students.
• Files all Personal Record Cards and other student records.
• Assists in filling official requests such as public information requests according to Public Information Act.
• Complies with all record management procedures, transfers files to warehouse at end of each fiscal year.
• Searches for information contained in files; inserts additional data in file records; keeps files current; removes files upon request or authorization.
• Retrieves records as needed; extracts files and/or information as authorized, keeps records of material.
• Adheres to District policies and guidelines.
• Strives continually to promote the safety, health, and comfort of students and employees in the performance of duties.
• Follows established safety procedures and techniques to perform job duties.
• Maintains confidentiality and a high level of ethical behavior as is expected of all district employees.
• Maintains professional growth by attending in-services and meetings, as requested or required.
• Performs any other duties as assigned by the Supervisor/Principal/Director.