Boards & Commissions Program Administrator

Title: Boards & Commissions Program Administrator

Organization: City Secretary

Department: City Secretary

Location: City Secretary City Plaza

Rate of Pay:$47,233.81

This position provides citywide leadership, coordination, and oversight of the City’s Boards and Commissions program, administering approximately thirty‑two (32) Boards and Commissions. The position oversees the full lifecycle of Boards and Commissions membership, including applications, appointments, onboarding, offboarding, and compliance requirements. Reporting to the Administrative Assistant, this position exercises independent judgment and discretion in interpreting and applying federal, state, and local laws governing public meetings, ethics, records management, and board operations.

In addition to governance responsibilities, this position supports office administration through coordination of workflows, documentation, and cross‑departmental initiatives within the Office of the City Secretary. The position also provides administrative coordination support for legislative, regulatory, and compliance‑related activities within the Office of the City Secretary.

• Governance & Regulatory Compliance
• Independent Judgment & Decision‑Making
• Program & Administrative Management
• Cross‑Departmental Collaboration
• Communication & Diplomacy
• Attention to Detail
• Problem Solving & Critical Thinking
• Ethics & Professional Integrity
• Participatory Leadership
• Critical Thinking
• Records Management & TSLAC Compliance

Boards & Commissions Program Administration

• Oversees administration of all City Boards and Commissions.
• Manages Boards and Commissions applications, vacancies, term expirations, appointments, and reappointments are administered and processed in compliance with City ordinances, bylaws, and all applicable state and local laws.
• Maintains centralized tracking for appointed officials.
• Guides Boards and Commissions member onboarding, ensuring oaths of office are completed, training certifications are verified, and all necessary documentation, in compliance with the appointed Boards and Commissions Handbook.
• Ensures completion, filing, and retention of Oaths of Office, Statements of Officer, conflict‑of‑interest disclosures, Ethics City’s Code of Ethics, Chapter 38, financial reporting, and required training certifications.
• Oversees and supports the Boards and Commissions application process, including intake, review, tracking, routing, posting, and coordination with departmental staff to ensure timely and accurate processing in compliance with Texas Open Meetings Act.
• Prepares and presents reports, briefings, and presentations to the City Commission, as needed regarding Boards and Commissions and related governance matters, ensuring accuracy, transparency, and compliance with applicable laws and City policies.

Civic Engagement & Public Participation

• Promotes and supports civic engagement and public participation by coordinating outreach, communication, and transparency efforts related to Boards and Commissions opportunities, meetings, and appointments.
• Supports public access to Boards and Commissions processes, including applications, vacancies, meeting information, and participation requirements, in accordance with applicable laws and City policies.
• Coordinates with internal departments and public‑facing staff to ensure accurate, timely dissemination of Boards and Commissions information to residents, applicants, and stakeholders.
• Assists in developing and maintaining clear guidance and informational materials to educate the public on Boards and Commissions roles, responsibilities, and participation processes.
• Serves as a point of contact for public inquiries related to Boards and Commissions service, appointment processes, and meeting participation.

Governance Compliance & Legal Coordination

• Interprets and applies requirements of the Texas Open Meetings Act, Texas Public Information Act, Texas Local Government Code, Boards and Commissions bylaws and ordinances, Records Management laws, and the City’s Code of Ethics.
• Reviews and monitors agendas, minutes, postings, notices, recordings, and publications to ensure…