Executive Assistant

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Next Decade is seeking a highly motivated and strategic Executive Administrative Assistant to provide dedicated support to the Senior Vice President, Operations (LNG) and their team. This critical role requires a proactive, self-driven professional who thrives in a fast-paced, high-pressure environment and can seamlessly manage competing priorities with precision and discretion.

The ideal candidate will act as a trusted partner to leadership—demonstrating strong judgment, exceptional communication skills, and the ability to anticipate needs, adapt quickly to change, and drive results. This individual must be a collaborative team player with a leadership mindset, capable of working independently while supporting cross-functional initiatives.

• Executive-Level Support:
  • Provide high-level administrative support to the SVP of Operations and leadership team, including complex calendar management, prioritization of critical meetings, and coordination of domestic and international travel.
• Strategic Communication Management:
  • Function as a gatekeeper and liaison by managing, screening, and prioritizing communications; ensure timely, professional responses and alignment with executive priorities.
• Meeting & Operations Coordination:
  • Plan and execute executive meetings, prepare agendas and presentations, capture key discussions, and drive follow-up actions to completion.
• Document & Deliverable Management:
  • Prepare, review, and refine reports, presentations, and technical documents with a high level of accuracy, professionalism, and attention to detail.
• Confidential Information Management:
  • Maintain highly sensitive and confidential information with discretion, ensuring secure and organized recordkeeping systems.
• Travel & Logistics Coordination:
  • Manage complex travel arrangements, including international logistics, visas, accommodations, and detailed itineraries aligned with business objectives.
• Expense & Budget Tracking:
  • Process expense reports and monitor spending in compliance with company policies using tools such as Concur.
• Project & Operational Support:
  • Support special projects and operational initiatives, helping drive efficiency and alignment across teams within the LNG operations function.
• Stakeholder Engagement:
  • Build strong working relationships with internal teams, executives, investors, and external partners; represent the office of the SVP with professionalism and responsiveness.
• Event & Initiative Support:
  • Assist in coordinating key events, leadership meetings, and operational reviews.

Basic Requirements:

• 1–3 years of Administrative Assistant experience preferred; experience supporting senior leadership or executives is highly valued.

Skills &

Competencies:

• Exceptional organizational, prioritization, and time-management skills in a fast-paced environment.
• Strong verbal and written communication with the ability to interact confidently across all levels.
• Proven ability to manage high-pressure situations with professionalism and composure.
• Highly adaptable with a willingness to embrace constant change and shifting priorities.
• Demonstrated initiative, accountability, and a leadership-oriented mindset.
• Strong attention to detail and problem-solving capabilities.
• High level of discretion and integrity when managing confidential matters.
• Proficiency in Microsoft Office Suite and expense management systems such as Concur.

Preferred Requirements:

• In depth knowledge and experience with SAP.
• Experience in the oil and gas, petrochemical, or similar process industry.
• Bilingual in Spanish and English.

This position operates in a professional office environment with occasional work within or outside of a complex construction environment. This role routinely uses standard office equipment such as computers, phones, photocopiers/fax, filing cabinets, etc.
This is primarily a sedentary role; however, the incumbent must be able to stand and/or sit continuously to perform all essential job functions…