TJJD - Administrative Assistant BWD

Administrative Assistant I

Provide entry‑level administrative support for the Texas Juvenile Justice Department, including data entry, document preparation, and assistance to staff and management.

Performs entry‑level administrative support or technical program assistance work. Responsibilities include preparing and disseminating information, maintaining tracking and records systems, entering and verifying data in automated systems, and providing support to management and staff.

• Prepares and disseminates information concerning agency programs and services.
• Maintains various tracking and records management systems.
• Assists in preparing, editing, and distributing correspondence, documents, forms, reports, publications, brochures, and studies.
• Assists with general office duties such as processing incoming/outgoing mail, maintaining and ordering supplies, and assisting with general human resources work.
• Assists in compiling and entering data for spreadsheets, charts, graphs, databases, summaries, or reports.
• Assists in scheduling and providing support for meetings, conferences, and seminars.
• May assist in answering and routing incoming phone calls, taking messages, and greeting and directing visitors to the appropriate staff.
• May review applications for agency services to ensure forms are filled out completely and accurately, and request missing information and documentation.
• Performs a variety of related duties not listed, to be determined and assigned as needed.
• Performs all duties in compliance with agency safety policies and procedures: reports safety hazards, completes required documentation for accidents/injuries within requested time frames.
• Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.

• Experience in clerical or administrative support work in a field relevant to the assignment.
• Pre‑employment conditions: acceptable results from mandatory finger‑printing and criminal records check.

• Knowledge of agency policies and procedures.
• Knowledge of office practices and administrative procedures.
• Knowledge of Business English, spelling, and punctuation.
• Skill in the use of a personal computer, applicable software, and other standard office equipment.
• Skill in office organization.
• Ability to perform data entry functions.
• Ability to understand and follow written and oral instructions.
• Ability to establish and maintain strict confidentiality of sensitive information.
• Ability to work under pressure and in stressful conditions.
• Ability to establish and maintain effective working relationships with others.
• Ability to type with appropriate speed and accuracy for assignments.
• Ability to communicate effectively, both orally and in writing.
• Ability to work more than 40 hours per work week.

• Ability to communicate effectively, orally and in writing.
• Ability to see and hear (with or without aid).
• Heavy lifting, up to 25 lbs.
• Heavy carrying, up to 25 lbs.
• Pulling, pushing, repeated bending, reaching above shoulder, and grasping.
• Operate motor equipment.

In order to receive veteran’s preference, a copy of your DD Form 214 (Certificate of Release or Discharge from Active Duty), VA disability rating (if applicable), or a DD Form 1300 (Report of Casualty) must be attached to your application.

State of Texas Benefits and Retirement Information: retirement plan, paid group health & life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program.

Optional add‑on benefits: dental, vision, optional life insurance, voluntary AD&D insurance, dependent health & life insurance, health & dependent care flexible spending accounts. Certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.

Candidates selected for an interview will be contacted. If you require a reasonable accommodation during the interview process, please inform the hiring representative.

The Texas Juvenile Justice Department is an Equal Employment Opportunity Employer. The department does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or the provision of services.