Administrative Assistant - Science and Math Job Brownwood area,Texas USA,Administrative/Clerical

Administrative Assistant

Howard Payne University, a church-related institution affiliated with the Baptist General Convention of Texas, seeks to employ evangelical Christians who are dedicated to teaching and service as they model the principles of the Christian faith and the University's sincere religious beliefs.

Howard Payne University (hereafter, University) is committed to the integration of learning and Christian faith in the pursuit of truth. Employees are expected to embrace the Christian Mission Statement and Core Values of the University and must support the University's affirmation of traditional Christian and Baptist beliefs by leading lives of service through active involvement in Christian activities both on campus and through a local church.

Howard Payne University is a Christ-centered academic community dedicated to excellence by developing and equipping the whole person for intellectual inquiry, personal and professional integrity, and service to God and humanity.

We believe and affirm that the University as an institution and each individual called to serve the Lord at Howard Payne should strive to demonstrate a commitment to these five Core Values:

Centered on Christ (cf. Col. 3:17, Matt. 7:24)
Focused on Community (cf. Eph. 4:4-6, 1 Pet. 3:8)
Called to Service (cf. Mark 10:45, Phil. 2:3-5)
Committed to Excellence (cf. Gen. 1:31, 1 Cor. 9:24)
Dedicated to Stewardship (cf. Gen. 2:15, 1 Pet. 4:10)

As a condition of employment, employees agree to be paid by Direct Deposit. Applicants offered contingent employment based on the University obtaining a clean background check agree the contingent offer of employment may be revoked based on the information obtained in the background check.

If offered employment, your acceptance will indicate that you have read and agree to the Expectations and Conditions above.

To be considered for this position, please submit the following:

a letter of application addressing in detail how you meet the position requirements
a resume or CV (curriculum vitae)
unofficial transcripts, and
a completed HPU Employment Application

The Administrative Assistant reports and provides direct support to the Dean of the School of Science and Mathematics (SOSM) and to the faculty in the SOSM as needed. The person in this position will have a broad range of responsibilities related to the activities and operations of the SOSM and acts as the administrative contact, often on complex and confidential issues, for internal and external constituencies, such as with other units of Howard Payne University (HPU).

This position requires a high degree of professionalism, punctuality, teamwork and strong organizational skills.

Essential Duties and Responsibilities include the following:

Maintains order within the office by organizing and filing both electronic and paper, technical and administrative files, copies and mail;

Coordinates room schedules, textbook requests and publisher billing for the SOSM;

Answers emails and phone calls, responds to inquiries in a timely manner;

Manages and orders supplies and maintains the copy machine and office reference materials;

Updates event calendars, phone rosters, the SOSM web pages, and the Dean's calendar as needed;

Welcomes visitors and answers students' questions;

Communicates upcoming tasks and deadlines concerning University policies, procedures, and timelines to the SOSM faculty and Dean in a timely manner;

Meets deadlines for submitting required academic information from the SOSM to other campus offices;

Arranges and schedules events and meetings, sends invitations, event itineraries, makes catering and facilities arrangements, prepares meeting notes, etc;

Assists with proctoring exams, running job-related errands, and conducting internet searches as needed;

Processes and transmits correspondence and reports, including editing grammar and correcting errors, making and distributing copies as needed;

Prepares purchase orders and check requests, and manages SOSM credit cards for all departments of the SOSM;

Monitors departmental budgets to assure fiscal responsibility and accounting for the SOSM;

Assists the Dean in maintaining open lines of communication and good will with all members of the University community;

Exercises vigilance in noticing needs inside and immediately outside the building and notifies the Dean or appropriate faculty member of perceived unsafe conditions;

Other general administrative duties or ad hoc projects as assigned (ensuring that any corresponding objectives, activities, and/or deadlines are communicated and enforced throughout the SOSM).

To perform the job successfully, an individual should demonstrate the following competencies:

Modeling Christian Faith - Must be committed to modeling the Christian faith. Displays a proven record of modeling the Christian faith in business operations, management roles, customer service functions, and interactions with others. Is committed to continuing to model Christian faith in a manner consistent with the…