Administrative Assistant - School of Education Job Brownwood area,Texas USA,Education / Teaching

Job Title

Coordinate interactions between the School of Education and students, faculty and visitors. Is responsible for the overall management of the School of Education office under the close supervision of the Dean of the School of Education. The position provides support to the Department of Education and the Department of Kinesiology and individuals that operate under the direction of the Dean of the School of Education.

Essential Duties and Responsibilities

Essential Duties and Responsibilities include the following. The Dean of the School of Education may assign other duties to support the operations of the school.

Greet visitors, answer telephone, and provide appropriate and accurate information

Prepare general correspondences, memorandums, reports, schedules, purchase requisitions and other materials from rough draft, copy, marginal notes or verbal instruction in a timely fashion

Answer correspondence as directed by Dean and/or faculty members

Schedule appointments, conferences, and meetings for Dean and/or faculty members

Check and review a variety of School of Education data for accuracy, completeness and conformity to established standards and procedures

Maintain records and generate appropriate reports

Make arithmetical calculations; requisition supplies and materials for office and office equipment

Maintain financial transactions of School of Education budgets in a timely fashion

Retrieve, route, sort, and process mail

Perform multi-pragmatic tasks successfully

Maintain filing system as required by the Dean and faculty members

Operate standard office equipment including telephones, word-processing, copiers, laminators, etc.

Maintain confidential information regarding employees and students

Attend in-service training to improve skills and knowledge of office equipment and work

Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities

Comply with and support School and University regulations and policies

Perform related tasks as assigned by the Dean in accordance with the school/policies and practices

Coordinate communication between MEd in Sport and Wellness Leadership (SWELL) applicants and the program director

Supervisory Responsibilities

This position has no supervisory responsibility for full-time employees, but may directly supervise one or two student workers. In that capacity, the Administrative Assistant carries out supervisory responsibilities in accordance with the university's policies and applicable laws. These responsibilities might include interviewing, hiring, and training student workers; planning, assigning, and directing their work; appraising performance; rewarding and disciplining student workers; addressing complaints and resolving problems.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Modeling Christian Faith – Must be committed to modeling the Christian faith; displays a proven record of modeling the Christian faith in business operations, management roles, customer service functions, and interactions with others; is committed to continuing to model Christian faith in a manner consistent with the University's mission Statement and core values

Problem Solving
- Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; effective at problem solving as part of a group; uses reason even when dealing with emotional topics

Technical Skills
- Assesses own strengths and weaknesses; pursues training and development opportunities; strives to build knowledge and skills continuously; shares expertise with others

Customer Service – Manages difficult or emotional situations effectively; solicits feedback to improve service; responds to requests for service and assistance promptly and effectively; meets the commitments they make to others

Interpersonal Skills
- Focuses on solving conflict without blaming others; consistently maintains confidentiality; listens to others without interrupting them; keeps his or her emotions under control; remains open to others' ideas and tries new things

Change Management
- Develops workable…