Accounts Receivable Assistant

We’re stewards of the waters and ecosystems in our care. With a 50+ year legacy as one of the most trusted names in lake, pond, wetland, and stormwater management, we’ve helped shape healthier aquatic ecosystems across the Southeast, Mid-South, and Midwest.

From small community lakes to major municipal stormwater systems, we blend environmental science, regulatory expertise, and best-in-class service to protect your water — and everything around it.

About the role

Allwater is seeking a detail-oriented, temporary Accounts Receivable & Customer Contract Consolidation Specialist to support our finance team during a period of records cleanup and process improvement. This role has two main focuses: keeping accounts receivable current and accurate, and consolidating customer contract records into a single, consistent system of record.

This is a hands‑on position ideal for someone who is comfortable working with financial data, enjoys bringing order to messy records, and can work independently to hit a defined set of deliverables within a fixed timeframe.

Position is expected to last 4-6 weeks.

• Process incoming customer payments and apply them accurately to open invoices.
• Monitor AR aging reports, identify past‑due accounts, and follow up with customers on outstanding balances.
• Reconcile customer accounts and resolve billing discrepancies, short payments, and disputes.
• Prepare and send invoices, statements, and payment reminders.
• Maintain accurate, well‑documented records of all collection activity and customer communications.

• Review existing customer contracts and agreements across multiple files, formats, and systems.
• Identify duplicate, outdated, expired, or conflicting contract records.
• Consolidate contract data into a single standardized system or repository, ensuring accuracy of key terms (pricing, billing schedules, renewal dates, service scope).
• Cross‑check contract terms against billing records to confirm customers are being invoiced correctly.
• Flag inconsistencies, missing documentation, or compliance gaps to the finance team.
• Document the consolidated records and the process used, so the work is repeatable and auditable.

Required Qualifications

• 2+ years of experience in accounts receivable, billing, collections, or a related finance/bookkeeping role.
• Strong attention to detail and accuracy when working with financial and contract data.
• Proficiency with spreadsheets (Excel or Google Sheets), including sorting, filtering, and basic formulas.
• Experience working with accounting or ERP software (e.g., Quick Books, Net Suite, Sage, or similar).
• Ability to organize large volumes of records and work independently toward clear deadlines.
• Professional, clear written and verbal communication for customer follow‑up.

Required Qualifications

• Experience with contract administration or data migration/consolidation projects.
• Familiarity with the water, utilities, or services industry.
• Comfort identifying and improving manual or inconsistent processes.