Grant Program & Compliance Coordinator

Grant Program & Compliance Coordinator

This position manages county-wide grant administration, compliance, reporting, and program oversight activities for Glynn County grant programs and manages the accounting for selected grants. The position coordinates grant management functions to ensure compliance with federal, state, and local requirements and supports the County's efforts to maximize external funding opportunities.

Major duties include overseeing county-wide grant compliance, monitoring, reporting, and program administration activities; ensuring compliance with federal, state, and local grant regulations, requirements, including 2 CFR Part 200 (Uniform Guidance), and internal controls; developing and maintaining grant management policies, procedures, and tracking systems; coordinating with departments to monitor grant-funded projects, expenditures, timelines, performance measures, and grant spending status; reviewing grant agreements, contracts, amendments, and award documents to ensure compliance with reporting, reimbursement, procurement, program, and contractual requirements;

preparing grant award and grant extension agenda items, supporting documentation, and Board agenda packets for consideration by the Board of Commissioners; preparing, reviewing, and submitting grant progress reports, reimbursement requests, financial reports, audit documentation, grant closeout packages, and other required documentation to funding agencies; monitoring grant budgets and expenditures in coordination with Finance staff and departmental personnel; creating requisitions, establishing and managing purchase orders, and coordinating purchasing activities for assigned grant-funded projects;

assisting departments with grant implementation, documentation, procurement compliance, record retention, and documentation of grant-specific compliance requirements; coordinating responses to grant monitoring reviews, audits, and compliance inquiries from funding agencies and auditors; coordinating grant audit preparation activities by organizing supporting documentation, responding to auditor requests, coordinating with county departments and external auditors, and assisting with the resolution of audit findings and corrective actions;

coordinating grant closeout activities, including final financial reconciliation, completion of required reports, verification of project completion, submission of closeout documentation, and retention of grant records in accordance with applicable requirements; assisting in developing and implementing internal controls related to grant administration and compliance; maintaining grant records and supporting documentation using the County's electronic document management system in accordance with federal and state record retention requirements;

researching changes in grant regulations and communicating compliance requirements to County departments and staff; assisting with FEMA grant administration and disaster recovery reporting as assigned; providing guidance and training to departments regarding grant compliance and administration requirements; coordinating with grant writers to support grant applications, project implementation, award management, and grant administration activities; handling selected grant accounting and reporting as assigned and cross training as a backup grant accountant;

and performing related duties.

Knowledge required by the position includes knowledge of grant administration and management principles and practices; knowledge of federal and state grant compliance requirements and reporting procedures; knowledge of 2 CFR Part 200 (Uniform Guidance), including federal grant procurement, allowable costs, internal controls, monitoring, documentation, and reporting requirements; knowledge of governmental accounting principles and practices; knowledge of grant reimbursement, procurement, contract administration, audit preparation, grant closeout, and record retention requirements;

knowledge of computers, electronic document management systems, and job-related software programs; skill in problem solving; skill in prioritizing and planning; skill in project coordination, organization, and maintaining detailed grant documentation; skill in interpersonal relations; and skill in oral and written communication.

This position will be supervised by the Finance Director. Tasks, coordination, compliance and accounting support work will be assigned and reviewed by the County's Grant Managers, Grant Accountant, and Finance Director.

Guidelines include federal Uniform Guidance, grant agreements, federal and state grant regulations, FEMA requirements, GAAP, local ordinances, and county and department policies and procedures. These guidelines require judgment, selection, and interpretation in application. The complexity/scope of work consists of varied grant administration and compliance duties. Strict regulations, reporting deadlines, and the need for accuracy contribute to the complexity of the…