Accounts Receivable Assistant

Accounts Receivable Assistant

All Water Aquatic Resource Management – Brunswick, Georgia, United States

We’re stewards of the waters and ecosystems in our care. With a 50+ year legacy as one of the most trusted names in lake, pond, wetland, and stormwater management, we’ve helped shape healthier aquatic ecosystems across the Southeast, Mid‑South, and Midwest.

From small community lakes to major municipal stormwater systems, we blend environmental science, regulatory expertise, and best‑in‑class service to protect your water — and everything around it.

All Water is seeking a detail‑oriented, temporary Accounts Receivable & Customer Contract Consolidation Specialist to support our finance team during a period of records cleanup and process improvement. This role has two main focuses: keeping accounts receivable current and accurate, and consolidating customer contract records into a single, consistent system of record.

This is a hands‑on position ideal for someone who is comfortable working with financial data, enjoys bringing order to messy records, and can work independently to hit a defined set of deliverables within a fixed timeframe.

Position is expected to last 4‑6 weeks.

• Process incoming customer payments and apply them accurately to open invoices.
• Monitor AR aging reports, identify past‑due accounts, and follow up with customers on outstanding balances.
• Reconcile customer accounts and resolve billing discrepancies, short payments, and disputes.
• Prepare and send invoices, statements, and payment reminders.
• Maintain accurate, well‑documented records of all collection activity and customer communications.

• Review existing customer contracts and agreements across multiple files, formats, and systems.
• Identify duplicate, outdated, expired, or conflicting contract records.
• Consolidate contract data into a single standardized system or repository, ensuring accuracy of key terms (pricing, billing schedules, renewal dates, service scope).
• Cross‑check contract terms against billing records to confirm customers are being invoiced correctly.
• Flag inconsistencies, missing documentation, or compliance gaps to the finance team.
• Document the consolidated records and the process used, so the work is repeatable and auditable.

• 2+ years of experience in accounts receivable, billing, collections, or a related finance/bookkeeping role.
• Strong attention to detail and accuracy when working with financial and contract data.
• Proficiency with spreadsheets (Excel or Google Sheets), including sorting, filtering, and basic formulas.
• Experience working with accounting or ERP software (e.g., Quick Books, Net Suite, Sage, or similar).
• Ability to organize large volumes of records and work independently toward clear deadlines.
• Professional, clear written and verbal communication for customer follow‑up.
• Experience with contract administration or data migration/consolidation projects.
• Familiarity with the water, utilities, or services industry.
• Comfort identifying and improving manual or inconsistent processes.

The pay range for this role is: 18‑20 USD per hour (Brunswick)