Front Desk Coordinator

Position Overview

Were seeking a Front Desk Coordinator to serve as the first point of contact within a Human Resources department. This role is ideal for someone who is professional, organized, and thrives in a fast-paced, people-focused environment. Youll play a key role in creating a positive experience for employees, new hires, and visitors while supporting essential HR and onboarding functions.

• Greet and assist employees, candidates, and visitors in a professional and welcoming manner

• Manage the HR front desk and maintain an organized, presentable workspace

• Answer and route incoming calls and emails appropriately

• Support new-hire onboarding and orientation, including:

  • Coordinating new-hire check-in

  • Collecting onboarding paperwork

  • Taking and printing employee badge photos

  • Issuing parking decals, name tags, and related materials

• Maintain accurate logs and records related to onboarding and front desk activity

• Provide general administrative support (copying, scanning, filing, data entry)

• Assist with scheduling appointments and preparing materials for orientation sessions

• Handle confidential information with discretion and professionalism

• High school diploma or equivalent required; associate degree preferred

• 1–2 years of experience in a front desk, receptionist, or administrative support role (healthcare or HR experience preferred)

• Strong customer service and communication skills

• Proficiency in Microsoft Word, Excel, and Outlook

• Ability to multitask, prioritize, and stay detail-oriented in a busy environment

• Professional demeanor, dependable, and punctual