Administrative Assistant

Job Details

Job Location:

FIRE
- Brunswick, GA 31525

Salary Range: $43,023.99 - $45,201.14 / year

Shift: Day

Position:
Full-time, 40 hours per week, receives all benefits afforded to regular employees.

This position provides administrative support for Fire Department operations.

• Processes payroll documentation: reviews, verifies, and approves time cards; researches and resolves discrepancies.
• Processes invoices for payment; matches invoices with purchase orders; assigns proper codes; researches and resolves discrepancies, and forwards them for payment.
• Prepares and processes personnel action forms for department personnel.
• Prepares and processes termination documents, including separation notices.
• Prepares job postings for open positions.
• Processes purchase card statements and submits receipts.
• Prepares and processes travel expense vouchers.
• Screens telephone calls and processes mail and email; initiates appropriate response; keeps management informed of significant matters, messages, or documentation.
• Composes, types, edits, or proofreads correspondence.
• Answers telephone and greets visitors; directs to appropriate personnel; records and relays messages; initiates and returns calls; provides information and assistance; distributes forms and documents to visitors; assists the public in completing forms.
• Receives monies in payment for department fees or services; records transactions and issues receipts; balances revenues; prepares and processes bank deposits; and enters deposits into the online banking system.
• Maintains department petty cash.
• Receives and processes a variety of forms, reports, invoices, correspondence, etc.; reviews, completes, processes, forwards, or retains as appropriate.
• Initiates requests for office and janitorial supplies.
• Prepares and completes budget transfer requests.
• Maintains department files and records.
• Corresponds with ambulance billing and collection agencies to provide information and resolve issues.
• Processes Medicare and Medicaid audits.
• Performs related duties.

Knowledge and level of competency are commonly associated with basic skills in administrative support operations.

A high school diploma or GED is required.

Must possess and maintain a valid Driver’s License.

• Bi‑weekly payroll
• 12 hours of PTO per month
• 12 paid holidays
• Employee Assistance Program
• No‑Cost Employee Health Clinic
• Health Care Plan, Life Insurance, and Long‑term Disability
• Deferred Compensation, Voluntary Benefits
• Retirement
  - Defined Contribution Plan