Legal Secretary - Solicitor's Office

Job Details

• Job Location:
  
  SOLICITOR OF STATE COURT
  - Brunswick, GA 31520
• Salary Range: $20.68 Hourly
• Job Shift: Day
• This is a full-time position and receives all benefits afforded to regular employees.

Summary:

The purpose of this position is to perform secretarial work associated with providing administrative support in a legal office environment and processing documentation and information relating to an assigned department.

Essential Job Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Provide secretarial support in a legal office environment for an assigned department/division; processes a variety of documentations associated with department operations within designated time frames and per established procedures.
• Provides secretarial support for attorneys, officials, and/or staff of assigned department; assists with preparation of legal documents and maintenance of records; screens telephone calls, mail, emails, and other communications and initiates appropriate action/response; composes, types, edits, or proofreads correspondence; records and/or transcribes dictation; maintains calendars and schedules meetings, appointments, interviews, or other activities; coordinates travel arrangements, accommodations, conference registrations, or related plans for department staff.
• Attends and assists attorneys in court. Serves as backup coverage to other employees within the department as needed.
• Performs reception functions; answers telephone calls and greets visitors; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; initiates and returns calls as necessary.
• Performs customer service functions; provides information/assistance regarding department services, activities, procedures, fees, or other issues; distributes forms/documentation as requested; responds to routine questions or complaints, and initiates problem resolution.
• Creates files, accusations, motions, orders, subpoenas, and other legal documents to be used in the prosecution of misdemeanor cases.
• Prepares discovery documents and request evidence from outside agencies or victims.
• Types, composes, prepares, or completes various forms, reports, correspondence, legal documents, budget documents, travel request or other documents.
• Receives various forms, reports, correspondence, calendars, evidence, and documents; reviews, completes, processes, forwards or retains as appropriate.
• Maintains current resources and misdemeanor offense; replace and update as laws/procedures change.
• Operate a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, internet, email, or other programs; performs basic maintenance of office equipment, such as replacing toner, drums, paper; coordinates service/repair activities as needed.
• Maintain confidentiality of departmental issues and documentation. Take, pass, and maintain security, awareness, and integrity training with the Georgia Crime Information Center.

Review Full Job Description Here:
Legal Secretary

Minimum Qualifications and

Experience:

High school diploma or GED; supplemented by college level course work or vocational training in criminal justice, legal or paralegal studies, office administration, and personal computer operations; supplemented by two (2) years previous experience and/or training involving court operations/procedures, office management, customer service, record management, and personal computer operations.

• Requires possession and maintenance of valid State of Georgia Notary Public certification.
• Operation of Georgia Crime Information Center (GCIC) system requires possession of GCIC Terminal Operator certification.
• Valid Driver’s License is required.

• Bi-weekly payroll
• 12 hours of PTO per month
• 12 paid Holidays
• Employee Assistance Program
• No-Cost Employee Health Clinic
• Health Care Plan, Life Insurance, and Long-term Disability
• Deferred Compensation, Voluntary Benefits
• Retirement
  - Defined Contribution Plan