Department Coordinator II - Alumni Relations

Department Coordinator II
- Alumni Relations Please see Special Instructions for more details.

If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.

Title

Title Department Coordinator II
- Alumni Relations

Posting Number

Posting Number S01608JP

Department

Department Alumni Relations

Job Summary

The Department Coordinator II is responsible for providing comprehensive support and coordination for the department. This position involves handling a wide range of administrative tasks, managing departmental projects, and serving as a liaison between department members and external stakeholders. The ideal candidate possesses strong organizational, communication, and problem-solving skills. Specifically for the Office of Alumni Relations, the coordinator will work the Vice President to support the administrative responsibilities related to process documentation and financial management of the office via Workday, clerical support of the Alumni Council, and events.

This position will also independently provide administrative support for a variety of data-centric projects and serve in a hospitality-forward role for signature alumni events on the campus including Homecoming and Reunion Weekend. Strong writing skills and deep attention to detail are required as you will often be representing the office and supporting core workflows of the office. The position reports to the Vice President of Alumni Relations and Information Systems.

• Assist in budget management, including monitoring expenses, processing invoices, and reconciling accounts via Workday.
• Maintain departmental records and files, including organizing and updating documents, reports, and understanding how to build and pull data exports into Excel from our institutional database.
• Manage mailings to volunteers and correspondence with individual alumni volunteers as necessary.
• Greets visitors, answers the alumni phone line during signature events and other related front desk tasks.
• Conduct research and gather information to support departmental initiatives and decision-making.
• Coordinate departmental events and other special projects.
• Perform other duties and special projects assigned by department leadership.

The hourly range for this position is expected to be: $/per hour.

Compensation is based on skills and experience.

• A variety of health insurance plans (Medical – effective date of hire, Vision, Dental)
• Generous Retirement Plan - 10.12% annual compensation contribution (Eligible after 1 year of service and age 26), no match or vesting required!
• Life and Disability Insurance
• Paid Time Off: 10 days of vacation (1st year), 15 days (2nd year), 12 days of personal/sick time ( PTO accruals based on hours worked).
• Paid Parental Leave (Available after one year of service)
• Access to many of the College's facilities including the gym and pool (Including household members)
• Outstanding customer service and interpersonal skills with the proven ability to interact and communicate positively and effectively with all constituents (faculty, managers, coworkers, students, applicants, external customers) and sometimes in stressful situations.
• Must routinely apply basic traits of honesty, integrity, loyalty, and respect for others.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team in a busy office setting with regular interruption.
• Exceptional organizational and multi-tasking skills, with great attention to detail, the ability to manage multiple priorities, function well under pressure and meet deadlines.
• Proven ability to use good judgment, be resourceful, as well as proactive in…