Administrative Assistant to Parks and Recreation Director

General

Purpose:

Performs a variety of routine and complex clerical, secretarial and administrative work keeping official records, providing administrative support to the Director of Parks and Recreation, the recreation and park staff, and assisting in the administration of the standard operating policies and procedures of the department.

Duties and Responsibilities:

Performs routine clerical and administrative work answering phones, receiving the public, providing customer service assistance, maintaining files and processing paperwork.

Complete and verify daily revenues. Manage and maintain financial recordkeeping, including re-sale inventory and petty cash.

Administer all activity involving membership and program activity files. Prepare and mail newsletters, promotional material, renewal notices and other information.

Create and maintain an event calendar for city-wide activities and Park and Recreation Department activities.

Provide training for Front Desk/Cashier employees as needed.

Manage inventory for re-sale and office supplies. Complete requisitions to purchase and maintain tracking system for purchases.

Coordinate the assembly of the Rec Center program brochure. Develop the deadline calendar and maintain it.

Create, develop and produce program announcements, flyers and brochures in conjunction with Programming Staff to ensure timely distribution, continuity and clarity. Ensure the distribution of information is complete through the use of mass mailing, school distribution, press releases, cable television or other areas deemed useful in marketing programs and activities.

Compose, type and distribute memos, meeting notes, routing correspondence and reports.

Review work done of others by checking spelling and grammar, ensuring department/city format policies are followed, recommend revisions as needed.

Tabulate and assemble statistical information.

Arrange meeting, conferences, and travel reservations for Parks and Recreation Departments.

Schedule and administer the Parks and Recreation Department's special events, wedding, parades, road banners, room rental reservations etc.

Coordinate contractors special events.

Other duties may be asked to be performed based on the business needs of the City. The employee may be asked to work holidays.

Minimum Qualifications:

High school diploma or GED required. 1
-2 years experience in administrative / clerical position in a Recreation Center a plus.

Job Type: Part-time

Pay:
From $16.00 per hour

Benefits:

• Employee assistance program
• Employee discount
• Flexible schedule
• Retirement plan

Work Location:

In person