Office Assistant

Position: OFFICE ASSISTANT
Robert Half is currently recruiting an  Office Assistant (m/v/x)  for  a European non-profit organization active in the legal sector , based in Brussels.

The organization operates in an international environment and has a close-knit team of around 15 employees.
This is an  interim to permanent opportunity  for a proactive and detail-oriented administrative professional who enjoys working in a small, collaborative, and multicultural structure.

Function
As  Office Assistant , you will play a key role in supporting the daily operations of the office and ensuring smooth administrative coordination across the organization.
You will work closely with senior stakeholders and support governance activities, meetings, events, and general office management.
Your responsibilities will include:
Secretariat & Administrative Support
Providing administrative support to senior management, including agenda management, travel arrangements, and meeting preparation;
Drafting, formatting, and circulating correspondence and internal documents;
Maintaining contact databases, membership records, and mailing lists;
Handling incoming calls, general correspondence, and welcoming visitors.
Meeting & Event Coordination
Assisting in the organization of internal and external meetings and events;
Coordinating practical logistics such as invitations, registrations, catering, room setup, and audiovisual support;
Preparing agendas, meeting files, and supporting documentation.
Financial & Office Support
Collecting invoices and receipts and monitoring expense tracking;
Managing office supplies and ensuring the office remains well-organized;
Coordinating maintenance and repairs with external service providers;
Ensuring meeting rooms and shared spaces are ready for use.
IT & Digital Support
Providing first-line support for Microsoft 365 tools, meeting setups, and office equipment;
Liaising with the external IT provider to ensure smooth day-to-day operations.

Profile
The required profile for this position:
You have  2 to 4 years of experience  in an administrative or secretarial role;
You are fluent in  English and French , both written and spoken;
Experience in an  international and/or EU-related environment  is a strong asset;
You have a solid command of  Microsoft 365 :
Word, Excel, Outlook, Teams, and SharePoint;
You are organised, accurate, and able to manage multiple priorities effectively;
You demonstrate strong interpersonal skills and a professional, service-minded approach;
You are proactive, discreet, and comfortable supporting senior stakeholders;
Knowledge of additional European languages is a plus.

Offer
Our client offers:
An  interim to permanent contract ;
A  gross monthly salary up to €3,500 , depending on experience;
Meal vouchers of €9/day ;
Full reimbursement of public transport costs ;
Parking facilities available ;
A full-time schedule of  38 hours/week ;
Flexible work hours.
20 legal holidays , plus  5 additional leave days after 1 year of service ;
Homeworking possible 2 days/week after the training period ;
A  homeworking allowance of €160 ;
Health insurance and pension insurance ;
The opportunity to join a meaningful European organization active in the legal field, within a human-sized and international team.
Interested?
Are you interested in this position? Apply today by sending us your CV. Reference number   .

Logistics, Digital Assistance, Coordinate Meetings, Organization Skills, Senior management, Daily Operations, Catering, Governance, Documentation, Organization Skills, European Languages, External Service, Office Management, Office Support, Service oriented, Mailing, Office supplies, Asset, Correspondence, Office Equipment, Coordination, Greet customers, Practicality, Monitoring, MS Office Suite, Coordinate events, Office Management, MS Outlook, Office Support, Formatting, Drafting, Registration, Communal Areas, Proactivity, Management, Senior Stakeholders, MS Excel, Administration, Billing, Coordinate Meetings, External Meetings, Liasion duties, Travel Management, Contact Database, Discreet, Expense Tracking, Meeting Room