Accounting and Accounts Payable Associate

Summary of Position: Completes payments and controls expenses by receiving, facilitating, processing, verifying, and reconciling invoices.

Provides accounting and clerical assistance to the accounting department.

Responsibilities:

• Process all accounts payable and employee expenses reports
• Process check runs and employee expense runs
• Review and process all Non Post items from check run
• Mail all checks out after each check run
• Process and review all checks to be voided
• Process and manage all rent payments for all rental property (banking centers)
• Process the end of the month accrual of all invoices not paid the prior month
• Process and manage board of director’s and related committee’s fees to be paid
• Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts
• Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments
• Prepare Account Reconciliations in a timely manner
• Assist with the preparing of daily accounting reports such as loan and deposit funding reports
• Train on the Jack Henry Reporting systems in order to assist with creating and preparing reports from the Cognos and Synergy programs
• Assist with preparation of daily and weekly reports that are used for preparation of regulatory filings
• Assist with uploading and posting published loan and index rates
• Process all incoming check payments
• Maintain schedule of all leased facilities including dates of rent escalations, renewals or any other changes
• Manage, collect and process for payment all real estate tax, tangible tax and business tax payments for banking centers and other real estate
• Assist the accounting team with maintaining the monitoring of capital expenditure payments, the fixed asset system and associated depreciation schedules; and the pre-paid assets system
• Prepare payment history reports used to prepare transactions with affiliates schedules, marketing expense summaries and vendor analyses as needed
• Provide assistance and support to the accounting department as needed

Preferred Qualifications:

• 2 years’ experience in accounting and accounts payable
• Knowledgeable in financial institution operating policies and procedures
• Ability to use Microsoft productivity software such as Excel and Word
• Excellent attention to detail
• Strong organizational ability
• Effective corporate communications skills
• Ability to consistently meet all deadlines