Assistant - Human Resources

Position: Assistant - Human Resources - 2
General

Summary:

Provides support to customers regarding Human Resource issues and is responsible for the administrative operations of the department.

Essential Duties:

General administrative duties as assigned. Greets and assist customers. Answers departmental phones, takes messages, and forward lines as necessary. Responsible for preparing and scanning all HR documents. Prepares new hire packets for orientation. Responsible for printing  for all employees. Performs Employment Verifications and submits all new hires to E-Verify. Opens and distributes forms, memos, and mail. Assists applicants with questions and filing out the applications.

Receives, forwards, and maintains all applications for employment. Posts job openings on the website and in the office. Assist the HR staff with various projects and paperwork. Sets up new employees in the payroll system. Assists with entering and/or checking pay, as requested. Responsible for communication with employees regarding their insurance, prescription, or debit cards. Maintains listing of needed office supplies and periodically works with a member of the HR staff to issue a purchase order.

Reviews personnel action forms and submits to the Agenda Management system. Process pre-employment screenings as necessary. Assists with the drug and alcohol testing program. Provides Workers Compensation assistance. Assists with the administration of the Service Award Program.

Other Duties as assigned.

Supervision

Received:
General instruction and periodic review from supervisor.

Given:
None.

Education

Required:

High School graduation or its equivalent.

Preferred:
None.

Experience

Required:

Two years of clerical or office experience, or any equivalent combination of education and experience.

Preferred:
Previous HR experience and/or College Degree.

Certificates, Licenses, Registrations

Required:

None.

Preferred:
None.

Physical Demands

Typical:
Regularly required to sit, stand, walk, talk, and hear. May occasionally lift and/or move objects of low to moderate weight. Frequently works under time pressures to meet deadlines.

Knowledge, Skills, & Abilities

Typical:
Standard office equipment. Basic mathematical calculations and data entry. Works cooperatively with others. Good verbal and written communication skills. PC and Windows experience.