Lien Administrator - Bryan, TX

Are you seeking a rewarding role with a respected company? Join Opifex‑Synergy where we offer career advancement and professional development in a collaborative, supportive environment. We value teamwork and foster a positive work culture. Opifex‑Synergy represents a unique business model in the compact and heavy equipment industry, offering a diverse range of equipment from leading manufacturers to serve the needs of large commercial construction firms, local subcontractors and general contractors.

The Lien Administrator manages all lien‑related processes to safeguard company assets and revenue within a rapidly growing construction equipment rental business. This role is responsible for the accurate, timely and compliant execution of lien filings, preliminary notices, waivers, releases and supporting documentation. It also plays a key role in contract administration, construction billing workflows and broader risk mitigation efforts that protect the organization’s financial interests.

• Prepare, review and file lien documents including preliminary notices, lien affidavits, bond claims and lien releases in accordance with Texas statutes and additional state requirements.
• Monitor project timelines and statutory deadlines to ensure timely filing of notices and lien claims.
• Maintain accurate and organized records of lien documentation, contracts, invoices, correspondence and project details.
• Collaborate with Accounts Receivable, Operations, Sales and Legal to gather information, resolve discrepancies and preserve lien rights.
• Communicate with customers, contractors and legal representatives regarding lien status and documentation requirements.
• Track accounts requiring lien action, identify risk indicators and elevate concerns when appropriate.
• Ensure compliance with property code requirements, company policies and multi‑state lien regulations.
• Support dispute resolution for unpaid accounts and prepare documentation for legal proceedings when needed.
• Generate and maintain reports on lien activity, deadlines, aged receivables and risk exposure.
• Stay current on state regulations, statutory updates and industry best practices.
• Utilize advanced Excel skills to track lien activity, deadlines and receivable aging.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Associate’s or Bachelor’s degree in Business required;
  Paralegal Studies or related field preferred.
• 2–5 years of experience in lien administration, construction accounting or legal support.
• Strong knowledge of state lien laws; multi‑state experience preferred.
• Notary Public certification preferred.
• Strong attention to detail and documentation accuracy.
• Excellent organizational and time‑management skills.
• Proficiency in Microsoft Office, including advanced Excel.
• Experience with lien management software or ERP systems is a plus.
• Strong written and verbal communication skills.
• Ability to work independently and in a fast‑paced team environment.

Military service will be considered in lieu of education/certification experience as applicable.

• Primarily based in an office environment.
• Climate‑controlled workspace with standard office equipment.
• Regular interaction with internal teams and external stakeholders.
• Occasional visits to shop or yard areas to support operations.
• Must be comfortable transitioning between office and industrial settings.
• Strong communication and coordination required across departments.

• Less than 10% of the time.

• Moderate physical activity required.
• Occasional bending, lifting or carrying items up to 25 pounds.
• Regular movement between office and operational areas.
• Extended sitting, standing or walking depending on tasks.
• Manual dexterity required for computer and office equipment use.
• Must maintain awareness in multi‑use work environments.

Please note that this job description outlines the primary duties and responsibilities but may not include every task. Responsibilities may change with or without notice based on business needs.

We want our team members to feel…