Administrative Coordinator

Job Title:

Administrative Coordinator I

Job Location:

Bryan, Texas

Job Type: Staff

Salary:
Will be commensurate based on selected hire’s education and experience.

• Support the coordination and implementation of Project ECHO programs and related educational initiatives.
• Assist with scheduling, facilitation, and real‑time coordination of virtual ECHO sessions and meetings.
• Maintain calendars, schedules, and communication with faculty, speakers, participants, and stakeholders.
• Coordinate logistical arrangements for meetings, trainings, conferences, and events.
• Develop and maintain administrative procedures and workflows to support efficient program operations.
• Maintain program records, files, databases, and reference materials.
• Research and respond to inquiries regarding program operations, procedures, and processes.
• Provide administrative support to the Project ECHO program director.
• Perform other administrative duties as assigned.
• Support collection, tracking, and management of program data and metrics.
• Assist with generating reports, summaries, and dashboards to support program evaluation and improvement.
• Maintain participant databases and attendance records.
• Assist in monitoring project timelines, deliverables, and outcomes.
• Support interpretation and organization of data to inform program impact and operational improvements.
• Ensure accuracy and confidentiality of program records and data systems.
• Assist with the development, coordination, and administration of Continuing Education Units (CEUs) and other professional training opportunities.
• Support compliance with accreditation standards, policies, and continuing education requirements.
• Coordinate course logistics, participant registration, evaluations, and completion documentation.
• Assist with maintaining records related to CEU compliance and reporting requirements.
• Support marketing and outreach efforts to promote Project ECHO programs, educational offerings, and CEU opportunities.
• Assist with development and distribution of promotional materials, newsletters, and program communications.
• Support website and digital content updates related to ECHO and Education Core initiatives.
• Assist with instructional design and educational content development to enhance participant engagement and learning outcomes.
• Collaborate with team members to support participant recruitment and stakeholder engagement activities.
• Assist in ensuring compliance with university, accreditation, and program policies and procedures.
• Provide support for onboarding and training of student workers or support staff, as applicable.
• Assist with developing and maintaining administrative and operational processes and documentation.
• Support special projects and additional responsibilities as assigned.

Bachelor’s degree or equivalent combination of education and experience. Two years of experience in office administration.

• Experience supporting virtual education, telehealth, healthcare, public health, or continuing education programs.
• Experience with project coordination, data tracking, reporting, or instructional design.
• Experience using virtual meeting platforms and learning management systems.

• Ability to work productively in an open and inclusive work setting.
• Ability to multitask and work cooperatively with others.
• Strong organizational, planning, and time management skills.
• Excellent interpersonal, written, and verbal communication skills.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to coordinate virtual meetings and educational events.
• Ability to maintain confidentiality and exercise sound judgment.
• Knowledge of data management and reporting processes.
• Attention to detail and ability to manage multiple priorities in a fast‑paced environment.
• Ability to be punctual, dependable, and able to work independently.

Equal Opportunity/Veterans/Disability Employer.