Administrative Associate V, Cell Biology and Genetics

Job Title

Administrative Associate V, Cell Biology and Genetics

Texas A&M University Health Science Center Department Cell Biology and Genetics

Commensurate

Bryan, Texas

Staff

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are:
Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

The Administrative Associate V will provide administrative support for the Department of Cell Biology and Genetics at the Naresh K. Vashisht College of Medicine and serve as backup to the department's Administrative Coordinator. Responsibilities include scheduling meetings, managing inventory, and performing additional duties as assigned.

Salary:
Commensurate

Schedule/

Location:

Full-time | College Station, TX

High school diploma or equivalent combination of education and experience. Five years of related experience.

Proficiency in Microsoft Excel, Word, Outlook, Concur, FFX, and Workday. Experience in FAMIS, FRS, Canopy, Maestro, and Aggie Buy. Must possess professional written and oral communication skills as well as excellent planning and organizational skills.

Knowledge of word processing, spreadsheet, and database applications. Ability to multitask and work cooperatively with others. Excellent written communication, analytical, interpersonal, and organizational skills. Ability to work in a high stress environment. Ability to work with sensitive information and maintain confidentiality. Ability to work independently once given a project. Strong interpersonal and organizational skills.

Provides Administrative support to Department of Molecular and Cellular Medicine. Assists in the development of office procedures, including complex or specialized functions. Composes correspondence, reports, and presentations including editing, proofreading, and analysis. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries. Utilizes Aggie Buy to order office supplies, receives packages. Maintains Lab Staff and Academic Collaboration lists.

Assists Business Coordinators or Business Administrator as necessary. Assists Sr. Administrative Coordinator with Academic Collaboration packets and helps maintain any paperwork or correspondence related to the collaborators. Assists Sr. Administrative Coordinator with Visiting Scholar packets for international visitors and interfaces with ISFS or ISS.

Serves as the first point of contact for visitors to the office. Evaluates incoming mail, correspondence, and inquiries, distributing with instruction on action items as needed. Receives packages from loading dock and notifies recipients. Maintains supply inventory for office. Requests services such as printing, work orders, equipment maintenance, etc. Processes content requests for departmental website and maintains departmental content accuracy. Assists in the supervision of student worker(s).

Submits Facilities work orders and tracks status. Handles first reports of injury and interfaces with Risk Management.

Selects and arranges facilities, equipment, and food for meetings, seminars, and other special events; compiles materials for meetings. Schedules rooms for meetings, seminars, and classes.

Performs Alternate Property Officer duties for department. Maintains equipment inventory (HSC, OSRS, and TEES), performs annual inventory certification, and coordinates surplus pickups.

Performs other duties as assigned.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience…