Payroll Specialist

Posting Opening Date

Posting Opening Date 01/16/2026

Posting Closing Date

Job Summary

Performs all functions associated with the preparation, distribution, and reporting of payroll for the City of Bryan’s Fiscal Services Department.

Essential Job Functions

• Processes bi-weekly payroll and prepares a variety of related payroll reports including tax deposits, 941 quarterly filings, and W-2’s and other year-end reports.
• Maintains a variety of files and records related to the City’s payroll system.
• Calculates and transmits correct amounts to payroll bank account, ICMA and TMRS (including TMRS monthly reports).
• Processes child support and prepares accounts payable group for child support checks.
• Pays all payroll taxes and submits appropriate reports in a timely manner.
• Prepares and checks journal entries for payroll, payroll taxes and benefits.
• Enters payroll adjustments and reconciles payroll accounts.
• Researches and resolves payroll issues.
• Answers a variety of payroll related questions from City employees; explains City payroll policies and procedures.
• Provides good customer service in response to the needs of the City employees and outside agencies and individuals.
• Tests new software releases and attends software training.
• Performs related duties as required.
• Responds regularly and promptly to work.

• High School diploma or GED plus some additional training and/or course work in accounting, finance, business, or office administration.
• Minimum of four (4) years of payroll processing or accounting experience, preferably in the public sector.

Knowledge, Skills & Abilities

Knowledge of:

• Proper customer service and telephone etiquette.
• Modern office procedures, methods, and equipment including computers and associated equipment.
• Principles and procedures of payroll and financial record keeping.
• Basic math including ability to add, subtract, multiply, divide and compute percentages; ability to use a 10-key calculator with speed and accuracy.

• Learn department functions thoroughly to provide general information and explain detailed department processes and procedures.
• Work independently and efficiently follow established practices and procedures.
• Demonstrate good judgment and a professional demeanor.
• Handle multiple tasks, prioritize and organize work assignments, and meet established deadlines.
• Handle a diverse set of customer inquiries politely and professionally.
• Use spreadsheet and word processing applications to compose or edit a variety of documents.
• Establish and maintain basic and complex records, documents and files.
• Perform responsibilities with a high degree of accuracy and attention to detail.
• Maintain a high level of integrity and discretion in handling confidential information.
• Demonstrate satisfactory performance and a willingness to take on new responsibilities.
• Demonstrate regular, reliable, and punctual attendance and utilize leave responsibly to ensure sufficient coverage of departmental operations.
• Abide by City and department administrative directives, policies, and procedures.
• Provide management with sound, positive advice, and information concerning the incumbent’s area of responsibility.
• Establish and maintain cooperative working relationships with those contacted in the course of work and communicate effectively with the public and other required entities.

• Strong personal computer skills, including the ability to efficiently utilize a variety of office equipment. Must be proficient with Microsoft Office (Word/Excel/PowerPoint/Outlook) and able to promptly learn other job-specific programs as needed.
• Deep understanding of payroll tax laws and compliance.
• Exceptional attention to detail and analytical skills.
• Strong verbal and written communication skills, with the ability to communicate with tact and diplomacy.
• Strong planning, organizational, problem-solving, and time management skills.

• Texas Class C driver’s license with a good driving record as measured by the City’s evaluation system.
• Fundamental Payroll Certification…