Proposal Manager

Proposal Manager (PM) Job Description

Facility:
Brazos Valley Food Bank (BVFB)
Position:
Full‑time (at least 40 hours/week)

The Proposal Manager (PM) leads and manages the entire grant and proposal lifecycle for the Brazos Valley Food Bank, from prospect research through submission, compliance, reporting, and renewal strategy. This role ensures that all funding requests, grants, major donor proposals, corporate asks, and event sponsorship packages are strategic, data‑driven, and highly customized based on thorough research of donor history, giving patterns, and organizational alignment.

The PM operates as a central collaborator and project manager across departments, ensuring continuous communication, timely data collection, and alignment between program outcomes, financials, and funding requests. The PM provides intermittent supervision to the Administrative Support/Donor Data Specialist for proposal clerical tasks.

• Own and manage the full grant lifecycle: prospecting, qualification, proposal development, submission, compliance, reporting, and renewal strategy.
• Lead development of high‑quality written proposals and presentations for:
  • Private and family foundations
  • Government contracts
  • Corporate and institutional funders
• Develop and maintain master proposal templates, boilerplate language, and data libraries to ensure consistency and efficiency.
• Coordinate cross‑department collaboration to gather program data, financials, outcomes, stories, and visuals required for proposals.
• Maintain a comprehensive grants calendar including deadlines, reporting requirements, and follow‑ups.
• Prepare and submit interim and final reports, clearly demonstrating impact and stewardship of funds.
• Build and maintain relationships with program officers, foundation representatives, and funding partners.

• Lead a strategic approach to prospect identification and prioritization, ensuring all grant, major donor, corporate, and sponsorship opportunities align with Bra…
• Evaluate and prioritize funding opportunities based on financial impact, goodness of fit, and strategic growth potential.
• Conduct and apply in‑depth research on funders, donors, and corporate partners to inform cultivation strategies and proposal development.
• Develop and maintain a balanced, high‑quality funding pipeline, prioritizing opportunities with the greatest likelihood of success and long‑term value.
• Collaborate with the Executive Director and internal stakeholders to ensure prospecting efforts are aligned with organizational priorities, programmatic needs, and revenue goals.
• Apply strategic judgment to pursue, defer, or decline opportunities, ensuring staff time and organizational resources are invested in high‑impact, mission‑aligned funding relationships.
• Continuously refine prospecting strategy based on performance data, funding trends, and organizational growth goals.

• Grant Submission Volume:
  Number of completed and submitted grant proposals (monthly/quarterly/annual targets).
• Grant Success Rate:
  Percentage of awarded grants compared to total submitted.
• Funding Secured:
  Total dollar amount of grant funding awarded (new and renewal).
• On‑Time Submission Rate: % of proposals submitted by deadline (target: 100 %).
• Reporting Compliance: % of interim/final reports submitted on time and accepted without revision (target: 100 %).
• Grant Renewal Rate: % of eligible grants successfully renewed.

• Proposal Win Rate by Type:
  Success rate across grants, major donor asks, and corporate proposals.
• Average Proposal Value:
  Growth in average size of funded requests over time.
• Internal Quality Score:
  Leadership evaluation of clarity, alignment, and persuasiveness of proposals.

• Conduct in‑depth research on BVFB donor profiles, giving history, interests, and capacity to inform strategy.
• Develop customized written proposals, presentations, and solicitation materials for major donors and corporate partners for annual giving.
• Support the Executive…