Administrative Coordinator - Purchasing, Sale

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Full Time Bryan, TX, US

16 days ago Requisition

Position Summary

We are seeking a dynamic, highly organized, and motivated Administrative Coordinator to support our Purchasing, Sales, Production Planning, and Logistics operations. This role is ideal for someone who enjoys working in a fast-paced manufacturing environment, communicates effectively with customers and suppliers, and thrives in a collaborative team.

Key Responsibilities

• Serve as the primary administrative contact for customers, suppliers, freight providers, and internal departments.
• Process customer orders and purchase orders from receipt through completion.
• Coordinate order fulfillment and monitor delivery schedules.
• Track inventory levels and ensure material availability.
• Schedule inbound and outbound shipments with transportation providers.
• Prepare shipping documentation and coordinate domestic and international freight.
• Support import and export documentation and customs compliance.
• Maintain accurate ERP records and production-related data.
• Assist Purchasing, Sales, Production, and Management with administrative tasks.
• Continuously improve administrative processes and support operational excellence.

Qualifications

• Associate's degree or equivalent business education preferred.
• 3+ years of experience in administration, customer service, purchasing, logistics, or supply chain within a manufacturing environment.
• Experience with import/export processes and transportation coordination is preferred.
• Knowledge of customs documentation is considered an asset.
• Experience working with ERP systems, preferably Microsoft Dynamics 365.
• Strong Microsoft Office skills, particularly Excel and Outlook.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks in a dynamic manufacturing environment.
• Strong attention to detail and commitment to accuracy.
• Self-motivated, dependable, and proactive.
• Excellent written and verbal communication skills in English.
• Spanish language skills are a plus.

What We Offer

• Opportunity to join an exciting manufacturing start-up backed by experienced international owners.
• A stable, full-time position with long-term career growth.
• Competitive compensation.
• Paid time off and company holidays.
• Collaborative and supportive team environment.
• Opportunities for professional development and advancement.
• The chance to help shape the future of a growing American manufacturing company.

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