Warehouse Supervisor

Job Summary

Provides day-to-day supervision of warehouse functions for the City of Bryan including bidding, ordering, expediting, vendor returns, inventory control, reporting, warehouse assignments, scheduling and onsite leadership, and performing warehouse duties. Coordinates, leads and participates in activities involving the inventory selection process with all City of Bryan departments and maintains a stock commensurate with department needs. Manages and facilitates the fuel system for the City.

Prepares and issues bid invitations and recommends the acceptance or rejection of bids according to City purchasing ordinances and policies.

• Procures materials, supplies, and equipment commensurate with department needs; coordinates or recommends changes to stock levels, types, quantities and quality of supplies and equipment required for department operations.
• Manages the inventory for fuel, automotive parts, and water/wastewater parts.
• Maintains accountability and control of inventory for immediate use and distribution in support of all City operations.
• Assigns stock numbers for new supplies and/or equipment and ensures all inventory items are properly issued and charged to the appropriate accounts.
• Supervises, schedules, prioritizes and assigns work activities for Warehouse staff.
• Prepares assorted documents associated with the acquisition of goods and services such as contracts, quote sheets, requests for proposals, and other assorted materials.
• Coordinates annual inventory and regular cycle counts to ensure all inventory items are properly accounted for.
• Identifies and accounts for all surplus material for disposal, including the auction of surplus materials and personal property confiscated by legal authorities.
• Performs related duties as required.
• Responds regularly and promptly to work.

• Bachelor’s degree plus at least two (2) years of experience in warehousing, store keeping, logistics, inventory control or a similar field ; OR an Associate’s degree plus at least four (4) years of experience as previously listed; OR a High School Diploma plus at least six (6) years of experience as previously listed.
• Previous leadership, supervisory, or management experience is required as determined by the department.

Equivalent combinations of education, experience, certification, and training may be considered.

Knowledge of:

• Principles, practices, and procedures of warehouse operations and inventory procedures.
• Progressive supervisory and management principles, practices, and methods.
• Occupational hazards of work and necessary safety precautions.
• Pertinent Federal, State, and local laws, codes, and regulations.
• Principles and procedures of financial recordkeeping and reporting.
• Safety regulations, safe work practices and safety equipment related to the work.

Ability to:

• Identify and procure appropriate types and quantities of services, supplies, equipment and materials required by the City.
• Maintain accurate store keeping records, files, indexes and inventories.
• Plan, organize, train, assign, oversee, and inspect the work of employees.
• Prioritize multiple tasks, projects, and demands for timely completion.
• Ensure the maximum utilization of manpower, equipment, and supplies.
• Anticipate, identify, and effectively resolve various issues and problems.
• Prepare clear and concise correspondence, reports, records, and other written materials.
• Compile and maintain accurate and complete records and files.
• Make independent judgments regarding appropriate responses to routine and non-routine questions or situations.
• Ensure compliance with safety policies and the proper reporting and/or correction of safety hazards.
• Interpret, explain, and ensure compliance with City and departmental administrative directives, policies, and procedures.
• Demonstrate satisfactory work performance and attendance.
• Provide City staff and management with sound advice and information regarding incumbent’s area of responsibility.
• Establish and maintain cooperative working relationships with those contacted in the course of work and to communicate effectively with the public and other required…