Special Programs​/Student Services Technician; Medicaid, Foster Care and McKinney-Vento

26/27 Special Programs / Student Services Technician (Medicaid, Foster Care and McKinney-Vento)

Buckeye Elementary School District Central Office - Buckeye, Arizona

Job : 5564734

Final date to receive applications: Posted until filled

Posted: Mar 03, 2026 8:00 AM (UTC)

Starting Date: Jul 1, 2026

PURPOSE :
To work in partnership with the Medicaid Specialist and Student Services by providing administrative, clerical, and logistical support for the District’s Medicaid program. This role assists in ensuring accurate documentation, maintaining comprehensive records, and facilitating the day‑to‑day operational needs of the department to maximize program efficiency.

• Valid AZ DPS IVP Fingerprint Clearance Card
• Minimum of High School Diploma or equivalent certificate (required)
• Valid Driver’s License
• Experience in clerical, data entry, or administrative support roles preferred
• Familiarity with special education programs or Medicaid processes preferred
• Strong organizational skills and attention to detail
• Working knowledge of computers, databases, and office software
• Exhibited ability to work independently and exercise professional judgment
• Working knowledge and experience in working with Microsoft Suite and Google Suite, particularly with excel and google sheets
• Excellent communication skills and demonstrated ability to work effectively with various stakeholders
• Evidence of ability to effectively use technology to perform duties
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following knowledge, skills, abilities, duties and responsibilities, and physical requirements. This list is illustrative only, and is not a comprehensive listing of all duties and responsibilities performed by incumbents of this class.

• Knowledge of using email, managing files, recording and reporting grades electronically, and using Google applications.
• Problem‑solving skills with a high degree of accuracy and attention to detail.
• Organizational and time‑management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong interpersonal and communication skills, with the ability to share information to a variety of audiences in both written and oral form.
• Ability to read and interpret written material in print or electronic format.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality and exercise discretion.
• Ability to perform functions from written and oral instructions and from observing and listening to others.

Medicaid

Duties and Responsibilities:

• Maintain physical and electronic records of provider licenses, certifications, CPR, CPI, Social Security cards, and identification documents.
• Assist with Health Aide Authorization approvals for service minutes under established thresholds and process Parent Consent documentation.
  
  Generate, track, and distribute IEP expiration reports to case managers and administrators.
• Assist with data entry and documentation for the Daily Random Moment Time Study (RMTS).
• Collect, organize, and distribute transportation documentation related to Medicaid services.
• Manage inventory and check‑in/check‑out of laptops, Chromebooks, test kits, and therapy equipment.
• Support logistical arrangements for CPI and CPR trainings, including tracking participation and maintaining records.
• Assist the Medicaid Specialist with maintaining organized provider and staff files.
• Perform other duties as assigned.

Foster Care and McKinney-Vento Duties and Responsibilities

• Identification and Enrollment:
  Ensure school personnel (registrars, secretaries, etc.) are trained to identify students in housing transition or foster care.
• Immediate Enrollment:
  Facilitate the immediate enrollment of students, even if they lack normally required documents such as proof of residency, immunization records, or birth certificates.
• Best Interest Determinations (BID):
  Lead meetings with child welfare agencies and families to determine if it is in the student's best interest to remain in…